Board Governance & Corporate Paralegal

Cadillac Fairview Corp.; Toronto; Hybrid; CAD 101,000 - 134,000; Full time

Job summary

Cadillac Fairview seeks an experienced Assistant Secretary & Corporate Paralegal to support the Legal department, coordinating Board and Committee activities, maintaining governance records, and handling transactional support for portfolio companies.

The role involves due diligence, contract review, KYC processes, and multi-jurisdictional compliance. Strong AI tools familiarity and discretion are valued. Toronto-based, full-time role.

Qualifications

• Post-secondary education in business, legal or finance.
• Paralegal certification is required.
• 7–10 years of corporate paralegal and governance experience.
• Assistant Secretary role experience is an asset.
• French language skills would be an asset.

Responsibilities

• Board Administration: coordinate meetings, agendas, minutes and governance records.
• Governance: maintain minute books, registers and governance documents.
• Transactions, contract review and legal support: manage entity creation, KYC lifecycles, due diligence and template development.
• Compliance & Risk Management: support ethics, anti-corruption and disclosure obligations.

Skills

Analytical skills

Communication skills

Risk identification

Time management

Executive interaction

Education

Post-secondary education in business/legal/finance

Paralegal certification

7-10 years corporate paralegal/governance experience

Assistant Secretary experience (asset)

French language (asset)

Tools

Diligent Boards

MinuteBox

Gemini

Claude

Harvey

Google Workspace

Microsoft Word

Excel

Job description

Cadillac Fairview seeks an experienced Assistant Secretary & Corporate Paralegal to support the Legal department, coordinating Board and Committee activities, maintaining governance records, and handling transactional support for portfolio companies.

The role involves due diligence, contract review, KYC processes, and multi-jurisdictional compliance. Strong AI tools familiarity and discretion are valued. Toronto-based, full-time role.