Board Secretary & Corporate Paralegal

Cadillac-Fairview; Toronto; On-site; CAD 101,000 - 134,000; Full time

Job summary

Cadillac Fairview is seeking an Assistant Secretary & Corporate Paralegal to support governance, board administration and transactional legal work across ~50 entities. The role involves coordinating board meetings, maintaining records, reviewing contracts, and enabling due diligence while leveraging AI tools.

You will interact with senior leadership, executives, and external counsel, ensuring accuracy, confidentiality, and compliance across jurisdictions.

Qualifications

• Post-secondary education in business, legal or finance.
• Paralegal certification.
• Minimum 7-10 years of progressive corporate paralegal and board governance experience.

Responsibilities

• Serve as the primary liaison for Executive leadership and Board members.
• Organize all Board and Committee meetings, including scheduling, travel plans, agendas, and materials distribution using Diligent Boards.
• Coordinate and calculate Board and Committee retainer and attendance fees, ensuring accurate and timely submission to Payroll.
• Respond to enquiries from board members with confidentiality.
• Attend Board meetings and support logistics and technology issues.

Skills

Board governance

Legal risk assessment

Google Workspace

Microsoft Word

Excel

AI tools

Diligent Boards

MinuteBox

Contract review

Education

Paralegal certification

Post-secondary education in business or law

Tools

Diligent Boards

MinuteBox

Gemini

Claude

Harvey

Job description

Cadillac Fairview is seeking an Assistant Secretary & Corporate Paralegal to support governance, board administration and transactional legal work across ~50 entities. The role involves coordinating board meetings, maintaining records, reviewing contracts, and enabling due diligence while leveraging AI tools.

You will interact with senior leadership, executives, and external counsel, ensuring accuracy, confidentiality, and compliance across jurisdictions.