Senior Administrative Coordinator

Aplin; Calgary; Hybrid; CAD 32,000 - 47,000; Part time

Job summary

Aplin is seeking an experienced Senior Administrative Coordinator to provide high-level operational and governance support to professional associations across Alberta. The role combines administrative leadership with process improvement, working with senior leadership and stakeholders in a hybrid Edmonton or Calgary setting.

The contract is 30 hours per week, starting ASAP and running until the end of March 2027.

Qualifications

• 4+ years of progressive administrative, operational, or coordination experience.
• Experience supporting governance processes, boards, committees, or professional associations is required.
• Excellent organizational skills, attention to detail, and ability to manage multiple competing priorities.

Responsibilities

• Provide senior-level administrative and operational support to multiple professional associations and their executive teams.
• Coordinate meetings, prepare agendas, minutes, reports, correspondence, and presentations.
• Support governance processes, organizational records, policies, and procedures.
• Act as a key point of contact for executives, association members, and internal and external stakeholders.
• Coordinate projects, track deliverables, and ensure timely follow-up on action items.
• Assist with budget tracking, expense management, and general financial administration.
• Identify opportunities to streamline administrative processes, improve workflows, and establish consistent procedures.
• Maintain accurate membership records, documentation, and communications.
• Support day-to-day operations while managing competing priorities in a fast-paced environment.

Skills

Organizational skills

Communication

Multi-tasking

Proactive

Education

Business Administration degree

Tools

Microsoft Office

Job description

Our client is seeking an experienced Senior Administrative Coordinator to provide high-level operational, administrative, and governance support to professional associations across Alberta.

This contract position is ideal for a highly organized, proactive professional who enjoys bringing structure to evolving processes, coordinating multiple priorities, and working closely with senior leadership and stakeholders.

This role is starting ASAP and can be located in Edmonton or Calgary (hybrid model). It will be a 30 hour work week and the contract will run until the end of March 2027.

Key Responsibilities

• Provide senior-level administrative and operational support to multiple professional associations and their executive teams.
• Coordinate meetings, prepare agendas, minutes, reports, correspondence, and presentations.
• Support governance processes, organizational records, policies, and procedures.
• Act as a key point of contact for executives, association members, and internal and external stakeholders.
• Coordinate projects, track deliverables, and ensure timely follow-up on action items.
• Assist with budget tracking, expense management, and general financial administration.
• Identify opportunities to streamline administrative processes, improve workflows, and establish consistent procedures.
• Maintain accurate membership records, documentation, and communications.
• Support day-to-day operations while managing competing priorities in a fast-paced environment.

Qualifications & Experience

• Minimum 4years of progressive administrative, operational, or coordination experience.
• Previous experience supporting governance processes, boards, committees, or professional associations is required.
• Strong experience coordinating executive-level meetings, preparing minutes, and managing confidential information.
• Excellent organizational skills, attention to detail, and ability to manage multiple competing priorities.
• Strong interpersonal and communication skills with the ability to work effectively with senior executives and diverse stakeholders.
• Experience developing processes, improving workflows, and supporting projects or organizational initiatives.
• Ability to work independently, exercise sound judgment, and take initiative with minimal supervision.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Post-secondary education in Business Administration or a related field is an asset.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.