Senior Administrative & Governance Coordinator (Hybrid)

Aplin; Calgary; Hybrid; CAD 32,000 - 47,000; Part time

Job summary

Aplin is seeking an experienced Senior Administrative Coordinator to provide high-level operational and governance support to professional associations across Alberta. The role combines administrative leadership with process improvement, working with senior leadership and stakeholders in a hybrid Edmonton or Calgary setting.

The contract is 30 hours per week, starting ASAP and running until the end of March 2027.

Qualifications

• 4+ years of progressive administrative, operational, or coordination experience.
• Experience supporting governance processes, boards, committees, or professional associations is required.
• Excellent organizational skills, attention to detail, and ability to manage multiple competing priorities.

Responsibilities

• Provide senior-level administrative and operational support to multiple professional associations and their executive teams.
• Coordinate meetings, prepare agendas, minutes, reports, correspondence, and presentations.
• Support governance processes, organizational records, policies, and procedures.
• Act as a key point of contact for executives, association members, and internal and external stakeholders.
• Coordinate projects, track deliverables, and ensure timely follow-up on action items.
• Assist with budget tracking, expense management, and general financial administration.
• Identify opportunities to streamline administrative processes, improve workflows, and establish consistent procedures.
• Maintain accurate membership records, documentation, and communications.
• Support day-to-day operations while managing competing priorities in a fast-paced environment.

Skills

Organizational skills

Communication

Multi-tasking

Proactive

Education

Business Administration degree

Tools

Microsoft Office

Job description

Aplin is seeking an experienced Senior Administrative Coordinator to provide high-level operational and governance support to professional associations across Alberta. The role combines administrative leadership with process improvement, working with senior leadership and stakeholders in a hybrid Edmonton or Calgary setting.

The contract is 30 hours per week, starting ASAP and running until the end of March 2027.