Senior Administrative Assistant, Corporate Services

CGI Njoyn; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading organization in health data seeks a Senior Administrative Assistant to provide advanced administrative support to the VP of Corporate Services. This role requires 5 years of administrative experience, proficiency in Microsoft Office Suite, and strong organizational skills. The successful candidate will play a key role in managing daily operations and supporting senior leadership with projects and correspondence. Thriving in a collaborative workplace, you will contribute to the efficiency and effectiveness of our corporate services team.

Benefits

Retirement Planning Program

Generous vacation days

Work-life balance

Learning and Professional Development Program

Flexible benefits program

Qualifications

• Minimum 5 years related administrative experience at a senior level.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong interpersonal skills to collaborate with stakeholders.

Responsibilities

• Coordinates daily activities of the VP, including meetings and correspondence.
• Organizes files and maintains a tracking system for milestones.
• Provides support to Branch Directors including preparing documents and expense claims.

Skills

Organizational skills

Communication

Proficiency in Microsoft Office Suite

Discretion and confidentiality

Education

College diploma or equivalent experience

Tools

Microsoft Office Suite

ERP Unit4

Job description

Senior Administrative Assistant, Corporate Services

We are an organization comprised of industry thought leaders who are passionate about health data and want to make a difference in the health care field. We are an independent, not-for-profit organization and together with our partners we provide essential information on Canada's health systems, enabling decisions that lead to healthier Canadians. As a valued member of the CIHI team, you and your work will have a pivotal role in the evolution of Canada's health care systems.

CIHI is recognized as an exceptional place to work that embraces diversity, respect, integrity, collaboration and innovation. Learn about our Equity, Diversity and Inclusion Strategy and the work being done to create a more inclusive and welcoming organization by focusing on how we learn, govern and practise.

At CIHI, we recognize what matters to our employees. Some of the benefits of working at CIHI include

• Retirement Planning Program
• Generous vacation days for permanent and long-term contracts
• Work-life balance
• Learning and Professional Development Program
• Flexible benefits program from your first day on the job for permanent and long-term contracts

Why is this role important?

The Senior Administrative Assistant is responsible for providing daily advanced administrative, clerical, and coordination support to the Office of the Vice President, Corporate Services, and ad hoc senior administrative support for the Branch Directors of Finance, Strategy and Operations, and People, Culture and Learning and Privacy and Legal Services.

What you'll do

1. Coordinates and organizes the day-to-day activities of the VP, Corporate Services including coordinating meetings, preparing meeting materials, reviewing email, triaging correspondence and ensuring calendars are up to date.

2. Organizes and maintains files and relevant documents and manages an efficient “bring forward” system.

3. Coordinates projects/branch initiatives within the division by assisting with the planning, implementation and follow-up.

4. Develops and maintains tracking system for ensuring work related milestones and timelines are met.

5. Responds to and resolves general and confidential inquiries of a non-technical nature and provides a range of administrative support including travel and accommodation arrangements, preparing/reviewing travel claims, cheque requisitions, goods receipts, and other related duties.

6. Provides administrative and coordination support to Branch Directors within the division including updating and distributing documents, drafting and distributing meeting agendas, organizing group travel, processing expense claims, creates PO requisitions, and supports the development of statement of work (SOW) as required.

7. Supports the Coordination of branch meetings and retreats. The responsibilities include the venue booking, onsite equipment, catering, accommodation and travel arrangements.

8. Assigned to other related tasks and projects as required.

What you'll bring to the table

• College diploma or equivalent experience in a specialized field.
• Minimum 5 years related administrative experience at a senior level. Ability to manage numerous priorities and requirements simultaneously.
• Proficient with Microsoft Office Suite (Word, Excel and PowerPoint), email and electronic calendar software is required. Working knowledge of ERP Unit4 and/or other CRM database systems is an asset.
• Proven ability to work in an active environment where setting priorities, strong organizational skills, attention to detail, accuracy and confidentiality are critical.
• Ability to work with minimal supervision and take ownership to address obstacles and overcome barriers by identifying possible resolution options and alternatives.
• High degree of initiative, discretion, tact, and professional demeanour.
• Strong interpersonal skills and ability to collaborate with both internal and external stakeholders.
• Excellent written and verbal communication skills and the ability to interact with a wide variety of people at all levels within the organization.
• Fluency in English is required, bilingualism in both official languages is an asset.

To find out more about this role and other exciting opportunities visit our website at www.cihi.ca and check out our 'Careers' section.

We thank all those who apply, however, only candidates selected for an interview will be contacted.

As part of CIHI’s applicant screening process, we complete a comprehensive pre-employment background check for all potential hires. This includes a criminal record check, credit report, social media, and education verification.

At CIHI we are committed to fostering an inclusive, barrier-free and accessible environment. Part of this commitment includes arranging accommodations to ensure an equitable opportunity to participate in the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs.

Please note the CIHI Recruiting Team uses email to communicate with applicants. Please make sure your profile has an updated email address that is checked regularly, including the junk/spam mail folder, as we send time sensitive emails (i.e. testing and interview bookings).