Administrative Assistant

CAAT Pension Plan; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Join CAAT Pension Plan as an Administrative Assistant where you will support senior leadership in Technology & IT Services Management. You will engage in calendar management, meeting coordination, and reporting, while contributing to a dynamic work environment recognized for its corporate culture. This role offers the opportunity for professional growth and impactful work towards better retirement security for Canadians.

Benefits

Flexible work arrangements

Comprehensive benefits and wellness incentives

Professional development opportunities

Qualifications

• Over 5 years of support experience in a fast-paced environment.
• Experience with financial institutions or pension funds is an asset.

Responsibilities

• Manage calendars, coordinate meetings, and prepare reports.
• Handle travel arrangements, course registrations, and expenses.
• Provide support for internal and external meetings, including agendas and notes.

Skills

Communication

Critical Thinking

Decision Making

Proactive Problem Solving

Education

Post-Secondary education in Administration or Information Technology

Tools

Microsoft Suite

Power Automate

Job description

At CAAT, we’re passionate about what we do. And it shows!

Here, you’ll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn’t just feel different at CAAT. It is different. We’re one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we’re just getting started. Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit, we’d love you to be a part of it.

About The Role

We are seeking an Administrative Assistant to provide a full range of support services to the Senior Vice President, Technology & IT Services Management and the reporting Senior Director team. Working alongside the Senior Administrative Assistant, the successful incumbent will manage calendars, coordinate meetings, prepare reports, and handle a variety of communications.

As The Newest Member Of Our Team, You’ll

• Support the Technology & IT Services Management team with various types of correspondence, calendar management, event management, and reporting
• Support with the coordination of travel arrangements, course and membership registrations for the Technology & IT Services Management team
• Ensure timely invoice and expense reporting by managing sign offs and submissions to Finance
• Support team with team in preparation for internal and external meetings including Board materials for Committee and Sponsors’ Committee meetings as directed by the Senior Administrative Assistant
• Provide administrative support with reoccurring weekly and quarterly Technology & IT Services Management team meetings including sending invites, setting agendas, circulating materials, and taking notes
• Maintain Technology & IT Service Management contacts, and correspondence through ServiceNow
• Interact with our strategic business partners and act as a day-to-day conduit both within the team and the Senior Leadership as directed
• Perform other related administrative tasks as required
  
  

To Succeed, You Bring

• Over 5 years of experience providing support to leaders within a fast-paced environment
• Post-Secondary education ideally in either Administration, Information Technology or the equivalent combination of education and experience
• High proficiency in Microsoft Suite, experience with Power Automate is an asset
• Tech savviness with experience using various business software’s and tools
• Excellent oral and written communication skills
• Skilled in critical thinking, and decision-making with a proactive approach to problem solving
• Experience supporting Information Technology teams is an asset
• Experience working with financial institutions or pension funds is an asset
  
  

At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We’re incredibly proud of our people and the remarkable impact they have as catalysts for change. We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive. When you work with CAAT, you’ll enjoy:

• Opportunities to Build a Better You: We never stand still. As we grow, so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.
• Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical, mental, and financial wellness. From flexible work arrangements, comprehensive benefits to wellness incentives, and a defined benefit pension plan – we have you covered.
• A Place to Collaborate and Win: We’ve built a lively environment where creativity and open communication thrive. It’s why we’re consistently recognized as one of ‘Canada’s Most Admired Corporate Cultures’, one of ‘Greater Toronto’s Top Employers’, and one of the ‘Best Places to Work’.
• Work that Truly Matters. You’re giving Canadians the opportunity for better retirement security, and organizations the chance to do more.
  
  

If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being, then CAAT could be the right fit for you. Start your journey with us today. Apply now.

Learn more about us by visiting www.caatpension.ca/careers

Diversity, Equity, Inclusion, And Belonging (DEIB)

DEIB at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic, selves to work.

CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at [e-mail] or call Human Resources at 416-673-9000 for assistance.