Senior Administrative Assistant

Irving Oil Ltd.; Saint John; Vor Ort; CAD 55.000 - 73.000; Vollzeit

Benefits dieser Stelle

Fitness facility

Annual bonus

Pension plan

Benefits from day one

Paid vacation

Wellness allowance

Volunteer day

Zusammenfassung

Irving Oil Ltd. is seeking an experienced administrative professional to support senior leaders in East Saint John. This onsite role involves calendar management, travel coordination, and office operations, with exposure to Oracle/SAP systems.

You will contribute to a collaborative environment, manage meetings and events, and support expense processing, aiming for efficient, organized operations in a dynamic industrial setting.

Qualifikationen

• 5–10 years of experience in an administrative support role.
• Strong written and verbal communication skills.
• Ability to work independently with sound judgment.
• Collaborative approach to solving scheduling conflicts.
• Willingness to learn and improve processes.

Aufgaben

• Manage calendars and meetings for senior leaders, resolve conflicts and coordinate bookings.
• Plan events for larger teams and assist with business travel arrangements for leaders.
• Handle P-card and expense reporting; process requisitions in Oracle/SAP environments.
• Coordinate office operations, building staff liaison and safety committee support.
• Support internal committees and maintain communication lists for teams.

Kenntnisse

Calendar management

Written & verbal communication

Problem solving

Team collaboration

Learning mindset

MS Office proficiency

Ausbildung

5–10 years admin experience

Tools

Microsoft Office

Oracle

SAP

Jobbeschreibung

What We Offer:

• Work Environment - Work onsite at our East Saint John location with access to our fitness facility
• Competitive Compensation - Including an annual bonus plan, and pension plan
• Flexible Benefits Plan - In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation - Plus an annual option to purchase additional vacation, too
• Wellness Support - With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program

Your Responsibilities:

Manage calendars and meetings for the Senior Director, Capital & Materials Management and the Senior Manager Project Execution: resolve scheduling conflicts set up meetings coordinate boardrooms and catering requests event planning for larger team meetings or offsite events Assist with business travel arrangements for leaders Team announcements and managing email distribution lists P-card management and management of expenses Office coordination - purchasing office supplies, primary liaison for building maintenance staff, Irving Oil Security and janitorial staff, managing H2S monitors and the calibration station, purchasing PPE Submitting requisitions and receiving against POs in Oracle for miscellaneous project support or for consulting services Member of the Joint Health & Safety Committee representing the East Saint John School office Managing the agenda and meeting bookings for the Gate Approval Committee (GAC)

Your Skills:

Ability to work independently or under limited guidance and use professional judgment to complete assigned tasks

Strong communication skills, both written and verbal

A collaborative approach to problem solving, particularly when resolving schedule conflicts with multiple stakeholders

Possess a strong willingness to learn and a continuous improvement mindset to support several work processes that may be complex

Skilled in Microsoft Office applications - Outlook, Word, Excel, PowerPoint, Visio

Experience with Oracle and SAP would be an asset

Your Experience:

• 5-10 years of experience in an administrative support role
• Experience with working in an industrial or capital projects environment

The expected salary range for this position is $55,223 - $73,170. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that is created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.

As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business has been grounded in our commitment to people – to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.