Senior Administrative Assistant

Pembina Pipeline Corp.; Calgary; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

Join a dynamic energy transportation company as a Senior Assistant in Administration. This role is pivotal in supporting the Vice President of Supply Chain by managing schedules, coordinating meetings, and ensuring efficient operations. You will be part of a collaborative team that values safety, diversity, and inclusivity. With over 65 years in the industry, the organization promotes a positive employee experience and offers competitive compensation, including a base salary and incentive bonuses. If you're an experienced administrative professional looking for a rewarding opportunity, this position is perfect for you.

Benefits

Competitive Compensation

Incentive Bonus

Pension & Savings Plans

Health Benefits

Employee Development Programs

Hybrid Work Arrangement

Qualifications

• 10+ years of senior administrative experience required.
• Advanced skills in MS Office and SAP are essential.
• Strong communication and organizational skills needed.

Responsibilities

• Manage calendars, schedule meetings, and take minutes.
• Provide administrative support including travel arrangements.
• Coordinate invoicing and support team engagement activities.

Skills

Administrative Experience

MS Office Suite

SAP

Customer Service

Time Management

Problem Solving

Education

Legal Assistant Certificate/Diploma

Bachelor’s Degree in Business Administration

Bachelor’s Degree in Finance

Bachelor’s Degree in Commerce

Tools

Excel

Word

PowerPoint

Job description

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Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. Chances are, we do more than you think. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry.

We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Cultivating a positive employee experience and promoting a diverse and inclusive environment where our employees feel engaged, recognized and empowered is foundational to our ambition of being an employer of choice. Learn more about our values and strategy .

We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules that everyone should know and live by. Working for Pembina means working safely.

Overview:

Pembina Pipeline Corporation’s Calgary office is recruiting for a Senior Assistant, Administration to join the team. This position reports to the Vice President of Supply Chain.

Guided by Pembina's values, Supply Chain collaborates across the Organization ensuring that all supply chain activities are executed with the highest standards of ethics and integrity and are in strict adherence to Pembina’s policies. Supply Chain delivers strategic value to the organization by optimizing technology for material acquisition, inventory carrying, transportation, and planning costs.

Responsibilities may include but not limited to:

• Manage business and personal calendars, provide daily reminders of meetings and preparations required to ensure accurate, effective, and efficient use of time, schedule conference calls, take meeting minutes and follow up on action items;
• Provide administrative services, including, but not limited to arranging travel, monthly expense reports, and maintaining accurate and efficient filing system that meets departmental requirements;
• Coordinate meetings which include planning and organizing materials, presentations, booking meeting rooms, venue selection and set up, and food and beverage coordination;
• Screen incoming calls, emails and correspondence while maintaining a professional, courteous, and friendly demeanor;
• Contribute insight, ideas, and opinions while participating in team meetings and projects;
• Participate in budget preparation, actual variance analysis and monthly forecasting;
• Complete provisioning requirements for employee and invoicing contractors, as well as contract end dates for invoicing contractors;
• Participate in the promotion of employee engagement together with the leadership team;
• Provide support in planning team building and leadership offsite;
• Other tasks and projects as assigned;
• Coordinate invoicing endorsement and approval for Aviation and Fleet categories, including review and correction of supporting documentation, and vendor follow-up;
• Manage Fleet Pool booking for Calgary head office vehicles, which include scheduling and arranging maintenance services;
• Support Pembina’s safety culture of "Zero by Choice" and the “Life Saving Rules”. To read more about our Life Saving Rules, visit pembina.com/safety; and
• Participate and support an equitable, diverse, and inclusive workplace.

Qualifications:

• Minimum 10 years of progressive senior level administrative experience;
• Post-secondary education with preference given to those with a Legal Assistant Certificate/Diploma or Bachelor’s Degree in Business Administration, Finance or Commerce;
• Advanced skills in all MS Office (Excel, Word, PowerPoint) products, along with working knowledge of SAP;
• Experienced at preparing reports, formatting documents, and drafting official letters and correspondence;
• High level of professionalism and demonstrated ability to work with sensitive and confidential matters;
• Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written);
• Excellent organization and time management skills along with a keen eye for detail and accuracy;
• Independent worker and self-starter with highly developed resourceful problem solving and decision-making skills;
• Demonstrated resiliency and sound judgment in dealing with business and corporate challenges; and
• Flexible with being able to work occasional overtime.

We offer competitive compensation; including base plus incentive bonus, pension & savings plans, health benefits, employee development programs to support personal development and career progression and, a hybrid work arrangement, in an environment that is equitable, diverse, and inclusive.

The successful candidate must be legally able to work in the country of the position. Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check.

This position is scheduled to be posted until end of day:05/13/2025. In rare circumstances, a position may be posted for less time if there has been significant interest in the role.

Our expectations are high, and our rewards reflect this: We treat our people well - whether it's through our total rewards package, community engagement or volunteer opportunities, all in an environment that is equitable, safe, respectful, inclusive and accessible.

We recognize that diverse perspectives and experiences fuel innovation and enrich our workplace culture. We firmly believe that every individual's unique background, identity and contributions contribute to our collective success. We encourage applications from individuals of all backgrounds and experiences. If you're contacted to set up an interview and you require accessibility accommodations, please let your Talent Acquisition Advisor know at that time.

We are a proud recipient of Canada's Top 100 Employers (2018-2022), Alberta's Top Employers (2014-2025) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.