Senior Administrative Assistant

3001 TC USA Services Inc; Calgary; Hybrid; CAD 60,000 - 90,000; Full time

Job summary

Join a forward-thinking energy infrastructure company as a Senior Administrative Assistant, where you will play a crucial role in supporting the VP of HR and the leadership team. This position requires a proactive individual with over ten years of experience in administrative support, adept at managing complex schedules and maintaining confidentiality. You will engage with various stakeholders, prepare professional communications, and ensure seamless operations within a dynamic environment. If you thrive in a fast-paced setting and are passionate about contributing to innovative energy solutions, this opportunity is perfect for you.

Benefits

Flexible Dress Code

Hybrid Work Model

Career Development Opportunities

Employee Assistance Program

Qualifications

• 10+ years of experience in administrative roles with senior leadership support.
• Expertise in MS Office and managing confidential information.

Responsibilities

• Manage calendars and coordinate meetings for the VP of HR.
• Prepare reports and presentations for internal and external audiences.
• Act as a liaison between HR and other business units.

Skills

Administrative Support

Communication Skills

MS Office Suite

Organizational Skills

Confidentiality

Problem Solving

Education

High School Diploma

Post-secondary Certification in Administration

Bachelor's Degree

Tools

SAP Software

PowerPoint

Excel

Word

Job description

Senior Administrative Assistant page is loaded

Senior Administrative Assistant

Apply locations Calgary, Alberta time type Full time posted on Posted 2 Days Ago time left to apply End Date: May 15, 2025 (7 days left to apply) job requisition id JR-08237

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

The Opportunity

TC Energy’s HR team is evolving to meet the needs of our business and we are seeking an experienced Senior Administrative Assistant to support the VP of HR as well as other members of the HR leadership team. The successful candidate will be responsible for complex and confidential administrative work and assignments requiring a high level of professionalism, sense of urgency, and strong attention to detail.

The Executive Assistant will have interaction with internal and external stakeholders, external agencies, external service providers, and must demonstrate a collaborative approach. Applicants interested in this opportunity must be comfortable working in a deadline-driven environment with constantly changing priorities.

What you’ll do

• Manage a heavy calendar, coordinate priorities and meetings, manage schedules, book appointments and business travel arrangements for VP, People and Culture and the respective Directors
• Maintain and regularly update a comprehensive list of HR initiatives and pending action items
• Lead day-to-day administrative support
• Act as a liaison between the HR Vice President and senior leaders in other Business Units through their respective Associates
• Prepare, format, and coordinate reports and presentations using PowerPoint, internal databases, and external resources for internal and external audiences
• Provide professional drafted communications for memos, letters, and presentations
• Take meeting minutes per business needs
• Assist in the management of routine workflows between the HRLT (HR Leadership Team) and department staff
• Execute various processes for department, utilizing workforce and SAP software suites for requests and information management as well as department moves and office planning
• Complete expense reports as required for VP and Directors
• Handle highly sensitive and confidential information and issues in an appropriate and professional manner; and direct sensitive issues to appropriate executives
• Manage information and reports including electronic filing as well as maintain critical filing systems, contacts and databases
• Act as the primary point of contact and build valuable relationships with key internal/external parties
• Manage VP e-mails and written responses to external parties as required
• Plan and organize events as required for the department
• Track and follow up on action items, invitations, correspondence and documents for signature
• Review, develop and implement departmental administrative processes and training on systems where applicable for new and lesser experienced associates in the department
• Develop relationships and work collaboratively on tasks and deliverables with leaders and administrative staff in both Canada and US
• Other tasks as required

Minimum Qualifications

• A minimum of ten (10+) years of related work experience with increasing levels of responsibility with experience at a senior administrative assistant level
• High school diploma or post-secondary certification in administration from a recognized institution
• Experience supporting senior leadership support in a fast paced, dynamic environment
• High degree of professionalism, excellent communication skills, and the ability to maintain confidentiality
• Understand business priorities and proactively anticipate needs
• Sound judgment and the ability to work independently with little direction
• Proven organizational, planning, prioritization, scheduling and time management skills
• Ability to work and communicate comfortably and effectively at all levels of the organization
• Possess tact and diplomacy while working positively with others
• Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs
• Expert in the use of MS Office (PowerPoint, Excel and Word)
• Ability to represent TC Energy effectively to external parties
• Proven interpersonal skills
• Excellent written, proof reading and editing skills
• Proactive, takes initiative, and is creative at identifying process improvement opportunities
• Strong business acumen
• Ability to work extra hours as needed

Preferred Qualifications

• Bachelor's degree from an accredited college or university
• Energetic individual who is a self-starter, has a willingness to help the team and an ability to learn and adapt quickly
• Ability to use unconventional approaches to solve problems when standard approaches are not effective
• Takes pride and keenly cares about quality of work

To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico. #LI-Hybrid

About our business

TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.

* Applicants must have legal authorization to work in the country in which the position is based with no restrictions.

* All positions require background screening. Some require criminal and/or credit checks to comply with regulations.

* TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting [e-mail].

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About Us

Determined. Imaginative.Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

Guided by our values of safety, innovation, responsibility, collaboration, and integrity, we’re working to reduce emissions in our own business and help other businesses and industries decarbonize too. We do that by delivering new energy solutions – from natural gas and renewables to carbon capture and hydrogen. Along the way, we’re helping the local communities we touch become stronger, cleaner and more resilient.

We need bright, open minds to help us view energy problems differently and contribute unique, targeted solutions through their work. Sound like you? Then check us out.