Senior Administrative Assistant

Job Description

Are you an organized, detail-oriented individual looking to join a thriving company? We are seeking a skilled Administrative Assistant to join our team. This role is integral to ensuring smooth operations across various departments. If you are proactive, efficient, and possess a strong ability to manage multiple tasks, we encourage you to apply.

Responsibilities

• Assist with Prime and Sub-Consultant Contracts: Support the managers with prime and sub-consultant contracts, including setting up DocuSign, contract execution, and tracking progress.
• Provide Support to our Geomatics Team: Offer administrative support to the Geomatics team by scheduling meetings, preparing reports, and assisting with project documentation.
• Manage Corporate Cell Phone Plan: Oversee and administer the corporate cell phone plan, including the procurement and distribution of devices, plan adjustments, and troubleshooting issues as they arise.
• Assist with Onboarding and Offboarding: Facilitate the onboarding process for new employees by preparing necessary documentation, coordinating orientation schedules, and ensuring smooth integration into the company. Similarly, participate in the offboarding process, including exit interviews and retrieval of company property.
• Assist with Sponsorships and Donations: Handle sponsorship and donation requests, maintain records of contributions, and coordinate with relevant parties to ensure proper acknowledgment and utilization of funds.
• Manage Sports and Arts Tickets: Coordinate the procurement and distribution of sports and arts tickets. Maintain a calendar of events and ensure timely communication with employees regarding available opportunities.
• Daily Reception Responsibilities: Handle office supplies, maintenance, phone calls, and mail distribution to ensure smooth daily operations.
• Assist staff with travel arrangements.

Requirements

• Five to ten years of experience as an administrative assistant or in a similar role
• Excellent organizational and time-management skills
• Attention to detail and problem-solving abilities
• Proficiency in Microsoft Office Suite

Qualifications

• Strong written and verbal communication skills
• Ability to multitask and prioritize effectively
• Experience in managing corporate plans and contracts is a plus
• Experience in an engineering consulting firm is a definite asset
• Ability to pass background check

Working Conditions

• Full-time, 40 hours per week
• Primarily working from our office with presence at the Reception Desk during office hours (8:00 am to 5:00 pm with a lunch break)

Physical Requirements

• Ability to lift 25 pounds
• Work at a desk for extended periods

Benefits

• Competitive salary and paid overtime with bonus structure
• Annual vacation package and employee flex time
• Professional development opportunities, including support for continuing education and career growth
• Extended benefits package including vision, dental, life insurance, healthcare spending account, and Employee and Family Assistance Program
• Free onsite parking and gym facilities
• Corporate cell phone plan
• Supportive, inclusive work environment with extracurricular activities, social events, and wellness programs

About Al-Terra

Al-Terra is an Alberta-based engineering, landscape architecture, and geomatics firm dedicated to creating places where people want to be. Since 1976, our 100+ staff provide comprehensive services to municipalities, government agencies, and private developers. We pride ourselves on trusted partnerships and community engagement.

Our Core Values

• Building on our strengths
• Fostering professional growth
• Being authentic, intentional, and fun
• Providing superior service for lifelong client relationships
• Being compassionate citizens of our community

How To Apply

Only applicants eligible to work in Canada will be considered.