Senior Administrative Coordinator

Crimson Group of Companies; Calgary; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen Senior Administrative Coordinator, um die Abläufe zu optimieren und kleine Projekte zu koordinieren. In dieser spannenden Rolle sind Sie verantwortlich für die Verwaltung von Dokumentationen, die Koordination von Zeitplänen und die Sicherstellung eines reibungslosen Arbeitsablaufs. Sie werden in einem dynamischen Team arbeiten, das Wert auf kontinuierliches Lernen und persönliche Entwicklung legt. Diese Position bietet Ihnen die Möglichkeit, Ihre Fähigkeiten in einem schnelllebigen Umfeld zu erweitern und aktiv zur Effizienzsteigerung beizutragen.

Benefits

Wettbewerbsfähige Vergütung

Umfassendes Leistungspaket

Firmenlaptop

Möglichkeit zur beruflichen Weiterbildung

Teilnahme an gemeinnützigen Veranstaltungen

Qualifications

• Erfahrung im Management von Einkaufsaufträgen und Projektbeschaffung.
• Starke technologische Auffassungsgabe und Erfahrung mit FieldCap oder ähnlicher Software.

Responsibilities

• Verwalten von Jobkreationen und Ticketing in FieldCap-Software.
• Überwachen von Einkaufsaufträgen und Projektbudgets.

Skills

Projektmanagement

Einkaufsmanagement

Microsoft Excel

Problemlösungsfähigkeiten

Kommunikationsfähigkeiten

Technologische Affinität

Education

Bachelor in Betriebswirtschaft

Tools

FieldCap

Job description

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? As a Senior Administrative Coordinator at Crimson Group, you’ll play a key role in keeping operations and small projects on track by managing documentation, coordinating schedules, and ensuring seamless workflow operations. We’re looking for someone with a strong work ethic who is ready to take ownership of tasks and contribute to the success of our dynamic team.

If you’re ready to make an impact and grow your career, we want to hear from you!

Who We Are

At Crimson Group, we provide our clients with high-value automation, instrumentation, electrical design, and process operation solutions. With the capabilities of a large enterprise, and the agility and responsiveness of a small company, we are a customer-focused provider of automation and integrated solutions. Crimson Group provides total integration of design, project management, panel manufacturing, installation/commissioning, maintenance, and repair for North America and select international markets.

What We Offer

• Competitive compensation.
• Comprehensive benefit package and RRSP plan.
• A company laptop and cell phone.
• An environment of continuous learning with the opportunity to enhance your skills & experience and grow within the organization.
• The opportunity to participate in charitable events through our charity, RedTail Community Foundation.

FieldCap Administration

What you will be doing:

• Manage job creation, ticketing, and drive system improvements in FieldCap software.
• Set up and maintain jobs for lump sum and time-and-material projects.
• Ensure all price lists, employee permissions, and project databases are current and accurate.
• Troubleshoot ticketing, job setup, and data reporting issues, providing timely solutions.
• Collaborate with internal teams to maximize the potential of FieldCap’s project management and reporting features.

Project & Purchase Order Management

• Create and oversee purchase orders for project materials and inventory needs.
• Track deliveries, reconcile invoices, and ensure POs are accurately entered into FieldCap.
• Monitor project budgets, flag potential risks or cost overruns early.

Inventory & Billing Management

• Oversee inventory audits for trucks and warehouses, ensuring everything is accounted for.
• Support accurate client billing by tracking inventory usage and managing quotes for special orders.
• Contribute to the monthly billing cycle by ensuring all data is accurate and complete.

Timesheet & Payroll Coordination

• Review and compile timesheet data in FieldCap to ensure accurate payroll processing.
• Work closely with payroll teams to guarantee employee payments are correct and timely.
• Manage time allocation for employees under varying legal structures, like shift workers or visa requirements.

Process Improvements

• Continuously look for ways to streamline and enhance FieldCap processes for project management and reporting.
• Partner with internal teams to implement updates and tools that improve overall efficiency and productivity.

Your Skills And Qualifications

• Experience in managing purchase orders or overseeing project purchasing, with a background in procurement highly regarded.
• Strong technological aptitude and experience with systems like FieldCap or similar software.
• Ability to manage multiple projects with excellent attention to detail.
• Highly productive, capable of handling a fast-moving workload.
• Process-driven with strong problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, especially Excel.
• Experience in industrial environments such as oil and gas or electrical services is beneficial.
• Experience in software system management or improvements in a fast-paced setting.
• Bachelor’s degree in business or related field preferred.

Working Conditions

• This is a full-time, Monday–Friday role based in Calgary, with potential for remote work opportunities.