Senior Admin to Head of People & Communications (Hybrid)

OPTrust; Toronto; Hybrid; CAD 67,000 - 80,000; Part time

Benefits offered by this job

Hybrid work model

Health & dental benefits

Pension plan

Inclusion & diversity programs

Job summary

OPTrust is seeking an HR Administrator to provide senior-level administrative support to the Head of the People and Communications team in a 15-month contract in Toronto. This role offers a hybrid work model and involvement in daily operations and special projects.

Ideal candidates have 4 years of administrative experience, a college degree, and proficiency with MS Office, Concur, and Workday, with a focus on confidentiality and collaboration within a finance-focused environment.

Qualifications

• 4 years of administrative experience, including supporting a senior executive.
• College or university degree preferred.
• Experience in financial services is an asset.
• Strong organizational skills and ability to multitask.

Responsibilities

• Provide senior-level administrative support to the Head of People and Communications.
• Coordinate meetings with senior leadership and external partners; prepare materials and agendas.
• Draft, edit, and distribute HR correspondence and materials.
• Manage calendars and provide support for the People and Communications team.
• Process invoices and expenses for the Head of People and the management team via Concur.
• Organize and execute team events and employee programs.

Skills

Administrative experience

Executive support

Microsoft Office

Communication skills

Discretion/confidentiality

Invoice processing

Event planning

Education

College degree preferred

Tools

Concur

Workday

CoPilot

Job description

OPTrust is seeking an HR Administrator to provide senior-level administrative support to the Head of the People and Communications team in a 15-month contract in Toronto. This role offers a hybrid work model and involvement in daily operations and special projects.

Ideal candidates have 4 years of administrative experience, a college degree, and proficiency with MS Office, Concur, and Workday, with a focus on confidentiality and collaboration within a finance-focused environment.