Secretary III (RFT 1.0 FTE)

The Royal; Ottawa; Sur place; CAD 45 000 - 60 000; Plein temps

Résumé du poste

The Royal is seeking a capable administrative professional to provide comprehensive secretarial support to hospital programs and committees in Ottawa. The role includes daily office operations, reception duties, and acting as the main point of contact for the designated program.

Candidates should have strong organizational skills, excellent communication, and the ability to work both independently and as part of a team in a medical environment.

Qualifications

• OSSD or equivalent required.
• Office Administration diploma or certificate or relevant education/experience.
• Proficiency in Word, Excel, Outlook, PowerPoint; Meditech or similar system.
• Excellent communication, organization and problem solving; able to relate to persons with mental illness.
• Typing speed 40 wpm minimum; dictation skills.
• Ability to work independently and as part of a team; meet deadlines.

Responsabilités

• Provides administrative and secretarial support to hospital programs and committees.
• Performs general office and reception duties to ensure smooth daily operations.
• Acts as the primary point of contact for the assigned program.

Connaissances

Communication skills

Organization

Typing speed 40 wpm

Dictation

Customer relations

Team player

Initiative & adaptability

Formation

OSSD or equivalent

Office Administration diploma/certificate

Medical environment experience

Outils

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Meditech / patient registration system

Internet Explorer

Description du poste

About the Program

Provides administrative and secretarial support to hospital programs and committees. The Secretary is responsible for performing general office and reception duties, ensuring the smooth operation of the program on a daily basis. This role also serves as the primary point of contact for the assigned program.

Qualifications

• Completion of OSSD or equivalent
• Office Administration or equivalent College certification and/or diploma OR relevant combination of education, training and experience (minimum experience two years full-time secretarial or clerical experience in a medical environment)
• Excellent communication, organization, problem solving, and customer relation skills, with the ability to relate to persons with mental illness
• Excellent time management skills with the ability to prioritize and meet firm deadlines
• High level of initiative, judgment and adaptability
• Commitment to continuous learning and quality improvement
• Proficiency in latest versions of standard office software applications including Microsoft Word, Excel, Outlook, PowerPoint, Meditech or other patient registration/booking system, Internet Explorer
• Typing speed 40 words per minute minimum
• Dictatyping skills
• An understanding of basic financial and mathematical concepts
• Ability to work independently and with multiple interruptions
• Ability to function as a member of a team and work cooperatively with team members

Language Requirements

English level A- is mandatory in oral expression, comprehension, reading and writing. Bilingual (French/English) is considered an asset