School Secretary (Casual/On-Call) – Admin & Records

St. Clair Catholic District School Board; South Buxton; On-site; CAD 40,000 - 50,000; Part time

Job summary

The St. Clair Catholic District School Board is seeking a Casual/Call-in School Secretary to support the Principal and school staff. You will handle secretarial duties, prepare financial reports, and maintain student records with confidentiality.

The role emphasizes multi-tasking, organization, and teamwork, with a focus on accurate ledger entries and courteous interaction with students, parents, and visitors.

Qualifications

• Completion of a two-year Community College program specific to Office Administration or equivalent.
• Minimum 4-years work-related experience.
• Demonstrated computer experience required (Microsoft Office - Word, Excel and Outlook).
• Database management experience required (Trillium Student Administration System and SmartFind Express (SFE) system preferred).
• Ability to prepare financial reports; post information to ledgers; reconcile school and bank records (KEV-School Cash.net preferred).
• Excellent communication and interpersonal skills.
• Strong team player, multi-tasking, organizational, time-management and problem-solving skills.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Provide secretarial support to Principal and staff.
• Prepare financial reports; post information to ledgers; reconcile school and bank records.
• Dealing in a courteous manner with students, staff and parents, visitors to school.
• Organization and administration of the school office, i.e. supplies, office equipment, student records, absenteeism reports.
• Strong team player, multi-tasking, organizational, time-management and problem-solving skills.
• Maintain a high level of confidentiality.

Skills

Microsoft Office

Word

Excel

Outlook

Communication

Confidentiality

Team player

Multitasking

Education

Two-year Office Administration program

Tools

Trillium Student Administration System

SmartFind Express (SFE)

KEV-School Cash.net

Job description

The St. Clair Catholic District School Board is seeking a Casual/Call-in School Secretary to support the Principal and school staff. You will handle secretarial duties, prepare financial reports, and maintain student records with confidentiality.

The role emphasizes multi-tasking, organization, and teamwork, with a focus on accurate ledger entries and courteous interaction with students, parents, and visitors.