Casual Secretary (Chatham-Kent)

St. Clair Catholic District School Board; Southwestern Ontario; On-site; CAD 28,000 - 39,000; Full time

Job summary

St. Clair Catholic District School Board is seeking a Casual/Call-in School Secretary to support the principal and staff within a busy school office in Southwestern Ontario.

The role involves routine secretarial duties, financial postings, and confidential handling of student records. The ideal candidate will have an Office Administration diploma, 4+ years of experience, and strong skills in Microsoft Office and school admin systems.

Qualifications

• Completion of a two-year Community College program specific to Office Administration or equivalent.
• Minimum 4-years work-related experience.
• Demonstrated computer experience required (Microsoft Office -Word, Excel and Outlook).
• Database management experience required (Trillium Student Administration System and SmartFind Express (SFE) system preferred).
• Ability to prepare financial reports; post information to ledgers; reconcile school and bank records (KEV-School Cash.net preferred).
• Excellent communication and interpersonal skills.
• Strong team player, multi-tasking, organizational, time-management and problem-solving skills.
• Ability to maintain a high level of confidentiality.

Responsibilities

• Provide secretarial support to Principal and staff.
• Prepare financial reports; post information to ledgers; reconcile school and bank records.
• Dealing in a courteous manner with students, staff and parents, visitors to school.
• Organization and administration of the school office, i.e. supplies, office equipment, student records, absenteeism reports.
• Strong team player, multi-tasking, organizational, time-management and problem-solving skills.
• Maintain a high level of confidentiality.

Skills

Communication skills

Interpersonal skills

Team player

Organizational skills

Time management

Problem solving

Confidentiality

Education

Office Administration diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Trillium Student Administration System

SmartFind Express (SFE)

Job description

Hiring the Position of Casual/Call-in School Secretary

Responsibilities

• Provide secretarial support to Principal and staff.
• Prepare financial reports; post information to ledgers; reconcile school and bank records.
• Dealing in a courteous manner with students, staff and parents, visitors to school.
• Organization and administration of the school office, i.e. supplies, office equipment, student records, absenteeism reports.
• Strong team player, multi-tasking, organizational, time-management and problem-solving skills.
• Maintain a high level of confidentiality.

Qualifications and Skills

• Completion of a two-year Community College program specific to Office Administration or equivalent.
• Minimum 4-years work-related experience.
• Demonstrated computer experience required (Microsoft Office -Word, Excel and Outlook).
• Database management experience required (Trillium Student Administration System and SmartFind Express (SFE) system preferred).
• Ability to prepare financial reports; post information to ledgers; reconcile school and bank records (KEV-School Cash.net preferred).
• Excellent communication and interpersonal skills.
• Strong team player, multi-tasking, organizational, time-management and problem-solving skills.
• Ability to maintain a high level of confidentiality.

Accommodation

The St. Clair Catholic District School Board is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process; see Accessibility Standards for Customer Service Policy (http://www.st-clair.net/policies.aspx).

Please advise the Human Resource Services Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Thank You

We thank all applicants for their interest; however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Criminal Background Check as a condition of employment.