School Receptionist & Admin Support (Part-Time)

CAIS; Victoria; Hybrid; CAD 29,000 - 43,000; Part time

Job summary

St. Michaels University School in Victoria, British Columbia, seeks a Receptionist/Office Support to deliver warm, professional front-desk service for our Senior School and Boarding community.

You will manage calls, greet visitors, and support daily administrative tasks to keep the main office running smoothly. This 0.70 FTE term position follows the academic year, working full-time hours from September through June with breaks when the School is closed.

Qualifications

• Minimum High School Diploma; Certificate in Office Administration or Office Assistant is an asset.
• Minimum of 2 years related experience.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• High level of attention to detail.
• Ability to lift and transport packages up to 30lbs (14kgs).

Responsibilities

• Answer, screen, and forward incoming phone calls.
• Manage daily student attendance and communicate with students, parents, and faculty.
• Greet and assist students, parents, and visitors.
• Monitor the school's general information email account.
• Maintain phone lists and essential reception information.
• Handle couriers and mail distribution; operate postage machine.
• Receive and distribute deliveries for students and staff.
• Coordinate exam invigilation and room bookings.
• Maintain confidentiality and discretion with sensitive information.
• Compile and distribute daily school announcements.
• Support Senior School Director’s office and other departments as needed.
• Assist with evening testing centre coordination.

Skills

Customer service

Telephone manners

Microsoft Office

Attention to detail

Communication

Organizational skills

Independent worker

Education

High School Diploma

Office Administration certificate (asset)

Tools

Outlook

Word

Excel

Job description

St. Michaels University School in Victoria, British Columbia, seeks a Receptionist/Office Support to deliver warm, professional front-desk service for our Senior School and Boarding community.

You will manage calls, greet visitors, and support daily administrative tasks to keep the main office running smoothly. This 0.70 FTE term position follows the academic year, working full-time hours from September through June with breaks when the School is closed.