0.5 Temporary Office Assistant - Mornings

Simcoe Muskoka Catholic District School Board; Alliston; On-site; CAD 32,000 - 42,000; Part time

Job summary

Simcoe Muskoka Catholic District School Board is seeking a dedicated administrative assistant to provide confidential secretarial support in a school setting. You will prepare correspondence, complete reports, maintain files, and handle inquiries per board policy, ensuring a positive learning environment.

The role works mornings, 3.5 hours daily, with schedule determined by the Principal. Proficiency in Word, email, and basic accounting tools is desirable, along with strong communication and

Qualifications

• Two year college diploma or secretarial-focused credential.
• Excellent secretarial and bookkeeping skills.
• Strong time management, scheduling and organizational abilities.
• Proficient in keyboarding and Word; comfortable with email systems.
• Experience with SDS, Power School and e-Funds is desirable.
• Knowledge of school policies; strong client-facing communication.

Responsibilities

• Provide administrative and secretarial support within a school setting.
• Prepare correspondence, complete reports, and maintain files/records per policy.
• Answer and direct inquiries as per board/school guidance; assist with routine tasks.

Skills

Secretarial skills

Bookkeeping

Time management

Scheduling

Organizational skills

Communication

Interpersonal skills

Leadership initiative

Education

Two year College Diploma or equivalent

First Aid Certification (asset)

Tools

Word

Email systems

Accounting software

Spreadsheet

Database applications

SDS

Power School

e-Funds

Office equipment operation

Job description

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and / or directing enquiries as per board/school policy.

This position works mornings, 3.5 hours per day; schedule to be determined by the Principal.

Required Skills And Qualifications

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at or 12.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER