School Receptionist & Admin Support (Part-Time, 0.70 FTE)

ISABC; Victoria; Hybrid; CAD 30,000 - 39,000; Part time

Job summary

St. Michaels University School in Victoria, BC, is seeking a Receptionist/Office Support for a permanent, part-time 0.70 FTE position starting October 2026.

The role reports to the Executive Assistant to the Head of School and provides frontline reception and administrative support for the Senior School and Boarding community. The ideal candidate has a minimum high school diploma with 2+ years experience, excellent customer service, and proficiency in Microsoft Office.

Qualifications

• Minimum High School Diploma.
• Certificate in Office Administration or Office Assistant is an asset.
• Minimum of 2 years related experience.
• Exceptional customer service and professional telephone manner.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to lift and transport packages up to 30lbs (14kgs).

Responsibilities

• Answer, screen, and forward incoming phone calls.
• Manage daily student attendance and communicate with students, parents, and faculty.
• Greet and assist students, parents, and visitors.
• Monitor the school’s general information email account.
• Maintain current phone lists and essential information for reception.
• Handle couriers and mail distribution, including postage machine.
• Receive and distribute deliveries for students and staff.
• Coordinate exam invigilation and room booking as needed.
• Maintain the reception procedure manual.
• Maintain confidentiality of sensitive information.
• Distribute daily school announcements.
• Support Senior School Director’s office and other departments.
• Assist with evening testing centre coordination.

Skills

Customer service

Communication

Organizational skills

Microsoft Office

Problem solving

Team player

Education

High School Diploma

Office Administration certificate (asset)

Tools

Microsoft Office

Job description

St. Michaels University School in Victoria, BC, is seeking a Receptionist/Office Support for a permanent, part-time 0.70 FTE position starting October 2026.

The role reports to the Executive Assistant to the Head of School and provides frontline reception and administrative support for the Senior School and Boarding community. The ideal candidate has a minimum high school diploma with 2+ years experience, excellent customer service, and proficiency in Microsoft Office.