School Front Desk & Operations Coordinator

51.CA Media Group; Toronto; On-site; CAD 42,000 - 60,000; Full time

Job summary

51.CA Media Group in Toronto is seeking an administrative professional to serve as the first point of contact for the School community, delivering friendly client support and presenting a professional image. You will handle switchboard calls, update the school database for student records, attend to attendance checks, and assist with events and admin tasks.

The role includes managing payments, keeping records accurate, coordinating registrations, and supporting staff with meetings, mailings, and

Responsibilities

• Provide client and customer support to all members of the school community.
• Respond promptly to urgent requests (e.g. first aid or maintenance).
• Operate switchboard and screen calls to relevant faculty and staff.
• Update the school database and input/remove student records; manage ONSIS submissions and reporting.
• Check attendance logs for unidentified absences and follow up with families each morning.
• Establish, organize, and maintain files, records, and reports.
• Process payments from families for activities and services; handle bookkeeping.
• Maintain accurate financial records and ensure timely processing.
• Track reception supplies and inventory.
• Administer after-school programs, field trips, and visitors.
• Provide general administrative support and coordinate meetings and meeting packs.
• Draft emails, letters, reports, and memos as needed.
• Coordinate and manage registration and re-registration of families.
• Assist with school events, assemblies, photo days, and large mailings.
• Handle courier deliveries and track shipments.
• As a front-of-the-house worker, present a positive and professional image to visitors and suppliers.

Job description

51.CA Media Group in Toronto is seeking an administrative professional to serve as the first point of contact for the School community, delivering friendly client support and presenting a professional image. You will handle switchboard calls, update the school database for student records, attend to attendance checks, and assist with events and admin tasks.

The role includes managing payments, keeping records accurate, coordinating registrations, and supporting staff with meetings, mailings, and