Temporary 0.5 School Office Assistant - Secondary

Simcoe Muskoka Catholic District School Board; Tottenham; On-site; CAD 12,000 - 16,000; Part time

Job summary

Simcoe Muskoka Catholic District School Board is seeking a part-time administrative assistant to provide secretarial support in a school setting, ensuring a positive and safe environment for students, staff and the public. Duties include typing correspondence, preparing reports, maintaining files and directing inquiries per board policy.

Position works 17.5 hours per week in the afternoons (11:30 a.m. – 3:00 p.m.), requiring strong organizational, communication and teamwork skills to support

Qualifications

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Responsibilities

• Provide administrative and secretarial support within a school setting to ensure a positive and safe learning environment
• Prepare and/or type correspondence, complete reports and documents, maintain files and records, answer inquiries per board/school policy
• Assist with bookkeeping and office operations as directed

Skills

Secretarial skills

Bookkeeping

Time management

Scheduling

Organizational skills

Word processing

Email systems

Accounting

Spreadsheet

Database

SDS

Power School

e-Funds

Public address system

Interpersonal skills

Teamwork

Leadership

Attention to policy

Education

College diploma

Tools

SDS

Power School

e-Funds

Job description

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and / or directing enquiries as per board/school policy.

This position works 17.5 hours per week, afternoons (11:30a - 3:00p).

Required Skills and Qualifications:

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at [e-mail] or [phone] ext. 2 12.

As a condition of employment, new employees to SMCDSB are required, by legislation,

to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

Kimberly Dixon Maria Hardie

Director of Education Board of Trustees