Scheduler - AgeCare Sandringham

AgeCare; Victoria; Sur place; CAD 35 000 - 50 000; Plein temps

Résumé du poste

AgeCare in Victoria, BC is hiring a Scheduler to manage shift bookings and day-to-day operations in a long-term care environment. You will fill shifts, track attendance, prepare assignment sheets, minimize overtime and agency use, and communicate staffing status to management.

Proficiency in Microsoft Excel, Word, PowerPoint, Outlook and Kronos is required, along with a high school diploma and at least two years of relevant experience.

Qualifications

• High School Diploma or GED required; office management diploma preferred.
• At least 2 years’ experience in a similar scheduling/administrative role.
• Strong verbal and written communication; confidentiality maintained.

Responsabilités

• Provide solution-focused assistance to site staff and fill all shifts to meet needs.
• Manage the site workbook of vacant shifts and scheduling.
• Handle sick time, time & attendance, and overtime minimization.
• Prepare daily assignment sheets for departments and input relief staff into Kronos.
• Enter correct hours/pay codes for relief staff and liaise with clerks/administrative staff.
• Communicate staffing status clearly to management and ensure operational flow.

Connaissances

Communication skills

Analytical thinking

Problem solving

Formation

High School Diploma or GED

Diploma in office management or related field

Outils

Kronos

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Description du poste

About UsAt AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.The Opportunity:The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience.What You Will Do:Provides solution focused assistance to site staff.Ensures all shifts are filled to meet business needs.Responsible for the management of “site workbook” of vacant shifts.Manages sick time, time & attendance records, filling up shifts, and scheduling.Prepares daily assignment sheets for the departments.Authorizes and affirms that overtime and agency use is minimal.Assures effective communication with management regarding unit staffing status and issues.Accurately inputs relief staff into shifts in Kronos.Enters accurate hours/pay codes are entered for relief staff.Liaison with Unit Clerks/Administrative staff.What You Will Need:High School Diploma or GED required. Diploma in office management or related field preferred.Minimum 2 years’ experience in same or similar role.Ability to operate related equipment i.e., word processing software and spreadsheet programs.Demonstrated proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.Preference will be given to those who have experience in a unionized health care environment.Excellent verbal and written communication skills.Upholds in maintaining confidentiality.Demonstrated analytical and problem-solving skills.Work Location: AgeCare SandringhamAddress: 1650 Fort Street Victoria, BC V8R 1H9Employment Type: Regular Full-timeFTE: 1.00Wage Levelling Salary: $31.19 per hour