Sales Support & Quoting Coordinator – Construction / Industrial

3 Step Recruitment Inc.; Vaughan; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Extended health, dental, and vision benefits

RRSP matching program

Growth opportunities within the business

Job summary

An established recruitment firm in York Region is looking for a detail-oriented Sales Support & Quoting Coordinator. This role supports the sales and estimating functions by preparing proposals, collaborating with leadership, and ensuring accuracy. Ideal candidates will have 1-3 years of experience, strong organizational skills, and proficiency in Microsoft Excel. Benefits include health coverage and a supportive environment for professional growth.

Qualifications

• 1-3 years of experience in sales support, quoting, or administrative coordination.
• Strong organizational skills and ability to handle structured data.
• Capable of managing multiple priorities in a fast-paced environment.

Responsibilities

• Prepare and structure proposals and service packages for clients.
• Collaborate with leadership to gather pricing and scope details.
• Track quotes and maintain organized records of documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Excel

Education

Post-secondary education in Business, Sales, or Administration

Job description

Sales Support & Quoting Coordinator - Construction / Industrial

Location: Vaughan, ON

Salary: $50,000 - $70,000 + Benefits + RRSP

About The Company

Our client is a well-established, service-driven organization supporting industrial and commercial operations across Ontario. They provide essential services and solutions to businesses in sectors such as manufacturing, logistics, and construction, with a strong focus on reliability, operational efficiency, and long-term client relationships. With a growing customer base and increasing demand, they are looking to add a key team member to support their sales and estimating functions.

The Opportunity

We are seeking a detail-oriented and proactive individual to support business development and proposal preparation. This is a behind-the-scenes role working closely with leadership, helping to ensure all quotes, proposals, and client-facing materials are accurate, professional, and delivered on time.

This position is ideal for someone early in their career who enjoys working with numbers, organizing information, and contributing to the sales process in a structured and meaningful way.

Key Responsibilities

Sales Support & Proposal Preparation

• Prepare professional proposals and service packages for new and existing clients
• Collaborate with leadership to gather scope, pricing, and supporting information
• Ensure proposals are accurate, well-structured, and aligned with company standards
• Assist with materials for sales meetings and client presentations

Quotes & Estimating Support

• Support the preparation and review of quotes, including pricing and scope details
• Assist in building new quotes and reviewing existing ones for accuracy
• Track quote status, updates, and client responses
• Maintain organized records of all quotes and supporting documentation

Client & Internal Coordination

• Work closely with internal teams to gather job and pricing information
• Communicate with clients as needed to clarify scope or provide updates
• Follow up on outstanding proposals and quotes to support sales efforts

Administrative & Process Support

• Maintain organized digital files and documentation
• Assist in improving templates, workflows, and processes
• Support leadership with additional administrative tasks as required
• Ensure consistency, accuracy, and efficiency across all deliverables

What You Bring

• Post-secondary education in Business, Sales, Administration, or a related field (preferred)
• 1-3 years of experience in sales support, quoting, estimating, or administrative coordination
• Strong attention to detail and ability to organize and present information clearly
• Comfortable working with numbers, pricing, and structured data
• Strong communication skills and ability to collaborate with internal teams and clients
• Proficiency in Microsoft Excel and general office software
• Ability to manage multiple priorities in a fast-paced environment

What’s In It For You

• Extended health, dental, and vision benefits
• RRSP matching program
• Exposure to sales, estimating, and business operations
• Opportunity to grow within the business

Disclosure:

This posting represents an active and genuine vacancy with one of 3 Step Recruitment’s clients and is not for speculative or pipeline recruitment.

3 Step Recruitment and/or our Clients may use, from time to time, AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace human judgement or decision-making in the hiring process.