Sales Support – Bid Board Coordinator

Price Industries; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Health and Dental

Job summary

E.H. Price Solutions, a division of Price Industries Limited, is seeking a detail-oriented Bid Board Coordinator in our Ottawa office.

You will support the sales and estimating team by ensuring bids are accurate, complete, and aligned with client specifications. You will intake RFQs, enter bids into project management software, manage addendums, collect documents, and maintain open communications with management, sales, and customers.

Qualifications

• High School diploma and 1+ years of administrative support experience.

Responsibilities

• Intakes all RFQs from the estimating inbox in a timely manner.
• Prepare and enter new bids into project management software.
• Accepts and updates addendums and changes in scope from the client.
• Collects and files documents to support accurate quotes.
• Communicates with management, sales, and customers.
• Distribute drawings and related materials as needed.
• Perform other duties as assigned by management.

Skills

Communication skills

Administrative support

Self-motivated

Organizational skills

Mechanical aptitude

Word

Excel

Outlook

PDF readers

OneDrive

Dropbox

Procore

Education

High School diploma

Tools

Word

Excel

Outlook

PDF readers

OneDrive

Dropbox

Procore

Job description

E.H. Price Solutions , a division of Price Industries Limited , North America’s leading partner in HVAC solutions and unrivalled service. We are a dynamic, progressive and innovative organization looking for additional talent in our growing offices. If you thrive on new challenges, pushing yourself to new heights and working independently and/or in a team-driven environment, you should consider the following opportunity.

Why Join E.H. Price Solutions

• Established and growing industry leader
• Innovative and collaborative culture
• Opportunities for long-term career development
• Commitment to employee well-being and success

Why You’ll Love Working Here

At EHPS, our people are at the core of everything we do. Our corporate culture is our most unique and advantageous asset. This role offers the opportunity to be part of a collaborative, growth-oriented organization where Marketing is viewed as a true business partner.

We offer a competitive salary, excellent benefits, and the opportunity to build a career at one of Canada’s leading companies.

• Health and Dental
• Pension Matching Program
• Wellness program & membership reimbursements
• Life & Disability
• & so much more!

Job Description

Seeking a Bid Board Coordinator to help support our sales & estimating team in our Ottawa office. The selected individual needs to have a keen eye for detail, as they will be required to ensure that bids are accurate, complete, and consistent. They will review all bid documentation, check for omissions, inconsistencies, or addendums, and ensure that the bid follows the client's specifications and guidelines. The bid Board Coordinator is the first point of contact for many of our customers and must ensure their requests are entered in an accurate and timely manner.

Duties and Responsibilities

Intakes all RFQs (request for quote) from the estimating inbox in a timely and efficient matter to ensure customer deadlines are met

• Prepare and enter new bids into project management software
• Accepts and updates all addendums and changes in scope from our client, and is proficient in the systems these are sent through (One Drive, Dropbox, Procore, etc.)
• Collects and digitally files all documents and communication in order for sales to quote customers accurately and efficiently
• Communicates (written and oral) with all levels of management, sales, and customers
• Redirect requests unrelated to tenders/bids/RFQs
• Occasionally print and distribute mechanical drawings
• Other duties as assigned by management

Requirements

Note: this is not a work from home or remote position.

• High School diploma and 1+ years of experience in an administrative support role
• Mechanical aptitude an asset
• Strong written and verbal communication skills
• Strong computer background including experience with Word, Excel, Outlook and PDF readers
• Independent, self-motivated, able to take the initiative to improve the role and related processes
• Demonstrated reliability, professionalism, ability to work with minimal supervision
• Excellent organizational skills and the ability to juggle multiple priorities and interruptions while meeting deadlines in a fast-paced environment

E.H. Price Solutions hires based on merit and is strongly committed to equity and diversity. We welcome applications from all qualified candidates, including all genders, Indigenous peoples, persons with disabilities, members of visible minorities, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. We are happy to provide reasonable accommodation throughout the selection process and while working at E.H. Price Solutions. If you require support applying online because you are a person with a disability, please contact us at: [e-mail] .

We appreciate the interest shown by all applicants, however only those being considered for an interview will be contacted.

No artificial intelligence is used by the employer in screening, assessing, or selecting applicants for this role.