Sales Coordinator

Jones Lang LaSalle Incorporated; Vancouver; On-site; CAD 60,000 - 65,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Vancouver is seeking a Sales Coordinator for our Retail and Office Brokerage Team. You will be the strategic partner who keeps deals moving and supports brokers across a fast-paced environment.

This role emphasizes high-level coordination, document management, and use of AI tools to improve productivity. On-site in Vancouver, you will interact with clients and internal teams to help shape landmark transactions.

Qualifications

• 3+ years of relevant professional services firm experience supporting senior professionals in a fast-paced environment.
• Real estate sector experience and/or lease administration background an asset.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience working with AI models such as ChatGPT or Claude.
• Multi-tasking under pressure with strong attention to detail and proactive improvement.
• Strong written communication skills with proofreading, editing, and business correspondence capabilities.
• Proven ability to work independently with minimal supervision and maintain confidentiality.
• Must be flexible and highly motivated with initiative.

Responsibilities

• Partner with Senior Brokerage Coordinator and Brokers to translate objectives into actionable strategies.
• Manage deal-making from start to finish: edit LOIs, track progress, coordinate docs.
• Oversee admin operations: calendar, travel, meeting planning for clients and brokers.
• Database management and reporting in SAR and Dealio; prepare updates and invoicing.
• Create client materials: market surveys, tour books, presentations with research team.
• Prepare and edit legal paperwork, mandates, commissions, RFPs, and quarterly reports.
• Manage financial reporting and expenses; coordinate accounts payable with finance.
• Leverage AI tools to boost productivity and deliver data-driven insights.

Skills

Excellent communication

Attention to detail

Independent work

Initiative

Adaptability

Education

Bachelor's Degree in Business, Real Estate, or related field

AI-related certifications / courses

Tools

SAR

Dealio

CoStar

CRM systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Sales Coordinator for our Retail and Office Brokerage Team in Vancouver, you'll be the strategic partner who keeps deals moving and brokers focused on what they do best. This role combines high-level coordination with hands‑on deal support, requiring you to navigate a fast-paced environment while managing diverse stakeholders across all organizational levels. You'll translate business objectives into executable strategies, oversee critical administrative functions, and ensure seamless information flow between clients, brokers, and internal teams. If you thrive on variety, have an eye for detail, and enjoy being the part of a dynamic brokerage operation, this is your opportunity to make a tangible impact on landmark retail and office transactions.

What your day‑to‑day will look like:

• Partner with Senior Brokerage Coordinator and Broker Leads to translate business objectives into actionable strategies and execute on high-priority initiatives
• Manage the deal-making process from start to finish: edit offers and Letters of Intent, track transaction progress, coordinate documentation flow, and ensure timely execution
• Oversee administrative operations including calendar management, travel arrangements, meeting coordination, and event planning for clients and brokers
• Perform database management and reporting tasks in SAR and Dealio: prepare updates, maintain cheque registers, ensure accurate invoicing, and submit brokerage authority reports
• Create and refine client-facing materials including market surveys, tour books, presentations, and demographic reports in collaboration with the research team
• Prepare, review, and edit critical documents such as legal paperwork, mandates, commission agreements, RFPs, and quarterly reports with meticulous attention to detail
• Manage financial reporting and expense submissions, including monthly P&L reports, broker expenses, and training costs, while coordinating accounts payable with finance
• Leveraging AI tools and technologies to enhance productivity, streamline workflows, and deliver data-driven insights, with willingness to adopt and champion JLL AI solutions

Required Qualifications:

• 3+ years of relevant professional services firm experience supporting senior professionals in a fast-paced environment
• Real estate sector experience and/or lease administration background an asset
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience working with AI models such as ChatGPT or Claude
• Demonstrated ability to multi-task, prioritize competing demands, and maintain exceptional attention to detail under pressure while proactively identifying opportunities for improvement
• Strong written communication skills with excellent proofreading, editing, and business correspondence capabilities
• Proven ability to work independently with minimal supervision, exercise sound judgment, and maintain strict confidentiality
• Must be flexible and highly motivated with a willingness to take initiative

Preferred Qualifications:

• Bachelor's Degree in Business, Real Estate, or related field
• Completion of professional development courses or certifications related to AI implementation and best practices
• Working knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Acrobat Pro)
• Familiarity with real estate platforms and tools such as Dealio, CoStar, Blackbird, Google Earth, CRM systems, and Spider
• Experience coordinating client events and managing stakeholder relationships at all organizational levels
• Proactive, optimistic personality with strong interpersonal skills and collaborative work style

Estimated compensation for this position:

60,000.00 – 65,000.00 CAD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site – Vancouver, BC

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

At JLL, we help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.