Workplace Coordinator

Jones Lang LaSalle Incorporated; Toronto; On-site; CAD 59,000 - 72,000; Full time

Job summary

Jones Lang LaSalle Incorporated seeks a Workplace Coordinator to support daily operations at a client site in Toronto. The role involves coordinating reception, mailroom, facilities, and other services to ensure a seamless workplace experience.

The ideal candidate will have strong organizational and communication skills, experience in similar roles, and the ability to work in a fast-paced environment with cross-functional teams.

Qualifications

• Experience in reception, mailroom, facilities, or related roles.
• Familiarity with workplace work order management systems and internal customer support.
• Proficiency with Mac, Google Suite, and Slack.
• Strong time management and ability to multitask.
• Good communication and stakeholder coordination skills.
• Ability to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Support daily workplace operations including reception, mailroom, facilities, and janitorial duties.
• Implement workplace programming and services locally, aligning with client needs.
• Coordinate with property management, onsite vendors, and internal teams.
• Oversee workplace quality, tidiness, and cleanliness.
• Coordinate logistics for events and meetings and manage office supplies.
• Maintain documentation and support continuous improvement initiatives.

Skills

Reception

Mailroom

Facilities

Janitorial

Work order systems

Internal customer support

Cross-functional collaboration

Tools

Mac

Google Suite

Slack

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Workplace Coordinator About JLL JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory and technology for our clients. We are committed to hiring the best, most talented people in our industry and support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Overview

The Workplace Coordinator will be responsible for supporting workplace operations and coordinating various services at a client site. This individual will work closely with property management, onsite vendors, and various internal teams to ensure a seamless and efficient workplace environment. The ideal candidate should possess excellent organizational and communication skills, as well as the ability to work well in a fast-paced, dynamic setting.

What This Job Involves

Workplace Operations Support

Support daily workplace operations including reception, mailroom, facilities, and janitorial duties while maintaining high service standards and ensuring smooth functionality across all areas.

Client Service Delivery

Implement workplace programming and services locally, aligning with client needs and expectations. Serve as an extension of multiple client teams for special projects as needed.

Stakeholder Coordination

Liaise with property management, local client employees, and onsite vendors to ensure smooth operations. Collaborate with physical security, health and safety, events, food, and IT teams to support onsite operations.

Quality Management

Take ownership of workplace quality, ensuring tidiness and cleanliness throughout the office space. Oversee and manage the workplace work order management system and internal customer support.

Event and Meeting Logistics

Coordinate logistics for events and meetings, ensuring everything runs smoothly. Assist with procurement and organization of supplies, including office supplies and promotional materials.

Documentation and Process Management

Manage documentation and processes related to workplace coordination, maintaining accurate records and supporting continuous improvement initiatives.

Sounds Like You?

• Experience in reception, mailroom, facilities, janitorial, or related roles
• Knowledge of workplace work order management systems and internal customer support
• Familiarity with procurement and organization of office supplies
• Willingness to collaborate with cross-functional teams and various stakeholders
• Ability to adapt quickly to changing priorities and handle multiple projects simultaneously
• Strong problem-solving skills and ability to proactively address issues as they arise
• Excellent time management skills and the ability to work independently and proactively

Preferred Qualifications

• Previous experience in facilities management or workplace coordination
• Familiarity with workplace programming and services implementation
• Strong interpersonal skills and the ability to effectively communicate with stakeholders at all levels
• Proven ability to oversee the quality and cleanliness of a large office space
• Experience coordinating events and meetings
• Proficiency in common business software programs such as Mac, Google Suite, and Slack
• Strong attention to detail and ability to multitask effectively

Estimated compensation for this position: 65,000.00 – 65,000.00 CAD per year This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location: On-site –Toronto, ON

Opening Type: Replacement

What You Can Expect From Us

JLL is committed to developing and retaining the best people by providing a best-in-class experience, from onboarding through your career at JLL. We continue to work on creating a culture of belonging and equitable experiences where our people feel valued and empowered to thrive. Learn more about our benefits and well-being initiatives at our [Benefits page].

JLL is an equal opportunity employer committed to building an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

For further information, visit jll.com.