Sales Administrator

Leavitt Machinery; Surrey; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Prescription coverage

Annual health care spending account

Life insurance

Disability insurance

Travel insurance

Sick leave

Employee assistance program

RRSP matching

Bonus program

Job summary

Leavitt Machinery in Surrey, British Columbia, is seeking a Sales Administrator to support the Aftermarket Sales team throughout the sales process and ensure exceptional service for customers.

Responsibilities include processing orders in ERP/SoftBase, coordinating with vendors, maintaining CRM data, and supporting Accounts Receivable/Payable tasks. This onsite role offers competitive compensation and benefits in a dynamic, growth-focused environment.

Qualifications

• Previous work experience as a Sales Administrator, Sales Coordinator, or comparable is preferred.
• Strong computer skills and working knowledge of Microsoft Office Suite
• Strong verbal and written communication skills
• Highly organized with good attention to detail

Responsibilities

• Provide administrative support to the Aftermarket Sales team, ensuring smooth order processing and customer satisfaction.
• Manage sales and purchase orders within our ERP and SoftBase systems, including creation, review, receiving and follow-up.
• Communicate with vendors and internal stakeholders to resolve customer inquiries, backorder issues, and shipping concerns.
• Maintain accurate customer records and CRM data.
• Process customer returns and core returns, ensuring documentation and coordination with warehouse and vendors.
• Support Accounts Receivable and Accounts Payable tasks, including credit/rebill processes and invoice settlements.
• Assist with daily sales tracking, order status updates, and vendor coordination for pricing and availability.
• Provide support for Sales Representatives and other administrators as needed.
• Facilitate vendor setups and part number requests to ensure timely parts purchasing and inventory management
• Help coordinate the receipt of orders and handle related freight charges

Skills

Sales Administration

Sales coordination

Microsoft Office Suite

Verbal communication

Written communication

Attention to detail

Job description

Career Opportunities with Leavitt Machinery

A great place to work.

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Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for an organized and motivated Sales Administrator to join our team in Surrey, British Columbia. As the Sales Administrator you will work closely with our Territory Sales Representatives and Managers throughout the sales process to ensure our customers receive exceptional service.

As the Sales Administrator your key responsibilities will include:

• Provide administrative support to the Aftermarket Sales team, ensuring smooth order processing and customer satisfaction
• Manage sales and purchase orders within our ERP and SoftBase systems, including creation, review, receiving and follow-up
• Communicate with vendors and internal stakeholders to resolve customer inquiries, backorder issues, and shipping concerns
• Maintain accurate customer records and CRM data
• Process customer returns, and core returns, ensuring accurate documentation and coordination with the warehouse and vendors
• Assist with Accounts Receivable and Accounts Payable tasks, including credit/rebill processes and invoice settlements
• Support the team with daily sales tracking, order status updates, and vendor coordination for product pricing and availability
• Provide support for Sales Representatives and other administrators as needed
• Facilitate vendor setups and part number requests to ensure timely parts purchasing and inventory management
• Help coordinate the receipt of orders and handle related freight charges

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Previous work experience as a Sales Administrator, Sales Coordinator, or comparable is preferred
• Strong computer skills and working knowledge of Microsoft Office Suite
• Strong verbal and written communication skills
• Highly organized with good attention to detail

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, disability insurance, and travel insurance – 100% employer paid
• Sick leave plan – 100% employer paid
• Employee assistance programs
• RRSP matching
• Annual performance related bonus

The base salary for this role is $50,000 annually.

This is an onsite role based in Surrey, British Columbia.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.