Sales Administrator

Kieswetter Mazda; Kitchener; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Health and dental benefits

Employee pricing on vehicles, parts, &

Service

Career growth opportunities

Stable full-time schedule

Job summary

Kieswetter Mazda is seeking a highly organized and detail-oriented Sales Administrator to join our team in a fast-paced automotive environment. This role supports both sales and accounting processes, ensuring accurate vehicle transactions and smooth payroll data entry.

The ideal candidate has administrative experience, knowledge of dealership systems, strong organizational skills, and the ability to handle confidential information with professionalism.

Qualifications

• Previous administrative experience, preferably within the automotive industry.
• Experience with dealership management systems is considered an asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Microsoft Office applications, particularly Excel and Outlook.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Stock in new and used vehicle inventory.
• Complete vehicle funding packages with various lenders and financial institutions.
• Post vehicle sales deals and manage manufacturer incentive payments.
• Process and complete dealer trade transactions.
• Process warranty payment claims and related documentation.
• Assist with payroll data entry and payroll processing.
• Maintain organized and accurate records of invoices, payment vouchers, and supporting documentation.
• Assist with month-end and year-end accounting procedures, including account reconciliations.
• Maintain files and documentation for audit purposes while ensuring compliance with company policies and procedures.
• Provide administrative support and assist with ad hoc accounting and office-related tasks as required.

Skills

Admin experience

DMS experience

Attention to detail

Org skills

Discretion

MS Office (Excel/Outlook)

Communication

Teamwork

Job description

Kieswetter Mazda is seeking a highly organized and detail-oriented Sales Administrator to join our team. This is an excellent opportunity for an administrative professional who thrives in a fast-paced automotive environment and enjoys working with both accounting and sales processes.

As a Sales Administrator, you will play a key role in supporting our sales and accounting departments by ensuring vehicle transactions are processed accurately and efficiently. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities

• Stock in new and used vehicle inventory.
• Complete vehicle funding packages with various lenders and financial institutions.
• Post vehicle sales deals and manage manufacturer incentive payments.
• Process and complete dealer trade transactions.
• Process warranty payment claims and related documentation.
• Assist with payroll data entry and payroll processing.
• Maintain organized and accurate records of invoices, payment vouchers, and supporting documentation.
• Assist with month-end and year-end accounting procedures, including account reconciliations.
• Maintain files and documentation for audit purposes while ensuring compliance with company policies and procedures.
• Provide administrative support and assist with ad hoc accounting and office-related tasks as required.

Qualifications

• Previous administrative experience, preferably within the automotive industry.
• Experience with dealership management systems is considered an asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Microsoft Office applications, particularly Excel and Outlook.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

Schedule

• Monday to Friday
• 8:00 AM to 4:00 PM

What We Offer

• Competitive compensation based on experience
• Health and dental benefits
• Supportive team-oriented work environment
• Employee pricing on vehicles, parts, and service
• Opportunities for professional growth and development
• Stable, full-time schedule with work-life balance

About Kieswetter Mazda

Kieswetter Mazda is committed to providing an exceptional customer experience while fostering a positive and professional workplace culture. We take pride in our team and are looking for individuals who share our commitment to excellence, collaboration, and continuous improvement.

Kieswetter Mazda is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.