Automotive Sales Administrator ( 1 Year Contract)

L0474 BMW Markham; Markham; On-site; CAD 45,000 - 53,000; Full time

Benefits offered by this job

Medical, Dental and Vision Plans

Paid Holidays & PTO

Disability Coverage

Life Insurance

RRSP Plans

Employee Stock Purchase Plan

Professional Development & GrowthOp"s

Vehicle Purchase Discounts

Employee Assistance & WellnessPrograms

Job summary

Pfaff Automotive Partners in Markham, ON is hiring an Automotive Sales Administrator (1 Year Contract) to support the Sales Department with documentation, records, and processes in a fast-paced automotive environment.

The role requires meticulous organization, strong communication, and proficiency in Microsoft Office. You will coordinate with Sales, Finance, and other departments to ensure smooth transactions and accurate data across dealership systems.

Qualifications

• Previous administrative experience required; automotive dealership experience is an asset.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to the Sales Department and Sales Management team.
• Prepare, organize, and maintain sales-related documentation and customer files.
• Review sales paperwork for completeness and accuracy.
• Assist with processing vehicle sales documentation and deal-related paperwork.
• Maintain accurate vehicle, customer, and sales records in dealership systems.
• Support vehicle inventory administration and ensure information is kept current.
• Coordinate with Sales, Finance, Accounting, and other dealership departments to facilitate completed transactions.
• Assist with licensing, registration, and other administrative requirements associated with vehicle deliveries, where applicable.
• Track outstanding documentation and follow up with appropriate team members.
• Prepare reports, spreadsheets, correspondence, and other administrative materials as required.
• Coordinate and manage BMW Canada training programs and related administrative requirements.
• Assist the sales team with general administrative requests and departmental organization.
• Maintain confidentiality when handling customer, employee, and business information.
• Perform other administrative duties as required to support dealership operations.

Skills

Administrative support

Organization

Communication

Multi-tasking

Attention to detail

Tools

Microsoft Office

Job description

Automotive Sales Administrator (1 Year Contract)

Automotive Sales Administrator ( 1 Year Contract) - BMW Markham, Markham, ON L3R 5M2 BMW Markham is looking for an organized, detail-oriented Sales Administrator to join our team on a 1-year contract.. This role is ideal for someone who enjoys working in a fast-paced automotive environment and has strong administrative, communication, and organizational skills. The Sales Administrator will provide day-to-day administrative support to the Sales Department, helping ensure vehicle sales documentation, records, and departmental processes are completed accurately and efficiently.

Why Join Our Team?

So why should you grow your career with Pfaff Automotive? We don't just offer jobs—we offer career paths. Our culture is rooted in values like earning customers for life, improving constantly, and taking ownership of results. Being part of Lithia & Driveway, you'll find: Real opportunities for advancement across multiple locations in Canada Development and training through our internal learning programs A high-performance culture that recognizes and rewards results.

What You'll Do

• Provide administrative support to the Sales Department and Sales Management team.


• Prepare, organize, and maintain sales-related documentation and customer files.


• Review sales paperwork for completeness and accuracy.


• Assist with processing vehicle sales documentation and deal-related paperwork.


• Maintain accurate vehicle, customer, and sales records in dealership systems.


• Support vehicle inventory administration and ensure information is kept current.


• Coordinate with Sales, Finance, Accounting, and other dealership departments to facilitate completed transactions.


• Assist with licensing, registration, and other administrative requirements associated with vehicle deliveries, where applicable.


• Track outstanding documentation and follow up with appropriate team members.


• Prepare reports, spreadsheets, correspondence, and other administrative materials as required.


• Coordinate and manage BMW Canada training programs and related administrative requirements.


• Assist the sales team with general administrative requests and departmental organization.


• Maintain confidentiality when handling customer, employee, and business information.


• Perform other administrative duties as required to support dealership operations.

What You'll Bring

• Previous administrative experience required; automotive dealership experience is an asset.


• Strong organizational skills with excellent attention to detail.


• Ability to manage multiple priorities in a deadline-driven environment.


• Strong written and verbal communication skills.


• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.


• Comfortable learning and working with dealership management and sales systems.


• Strong data-entry and record-management skills.


• Professional, dependable, and able to work effectively with multiple departments.


• Experience handling vehicle sales or deal documentation is considered an asset.

Total Rewards

• Pay: $45K–$53K depending on qualifications and experience.


• Medical, Dental and Vision Plans


• Paid Holidays & PTO


• Disability Coverage


• Life Insurance


• RRSP Plans


• Employee Stock Purchase Plan


• Professional Development & Growth Opportunities


• Vehicle Purchase Discounts


• Employee Assistance & Wellness Programs

for this 1-year contract opportunity and take the next step in your career with BMW Markham.

We thank all applicants for their interest in Pfaff Automotive Partners - due to the volume of applicants, only those selected for an interview will be contacted.

This is an existing vacancy Pfaff Automotive Partners is an equal opportunity employer and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment or selection process, please let us know and we will work with you to find an accommodation by emailing [e-mail].

Key Words:

Sales Administrator, Automotive Sales Administrator, Dealership Administrator, Sales Coordinator, Vehicle Sales Administration, Automotive Dealership, Deal Processing, Vehicle Documentation, Inventory Administration, Licensing, Data Entry, Microsoft Excel, Customer Service, Administrative Support, BMW At Pfaff, people are the heart of our organization, and providing a great workplace is an essential part of fueling our success. We have a 60-plus year history in Canada, with a reputation built on a passion for performance, a love of cars and the car business, and exceptional customer care. Now, as part of Lithia & Driveway, the largest publicly traded dealership group in North America, Pfaff is part of a network of over 300 stores in Canada, the U.S., and the United Kingdom. Our network offers high performing individuals nearly unlimited opportunities for advancement. With guidance from our mission, Growth Powered by People, we have created a workplace where employees can learn, grow, and succeed. Our experienced teams and innovative ideas drive our success, and we’re looking for more talent to join us on the open road of achievement.