S-26-004 | Office Agent, Class II (Temporary)

Workland; Magog; On-site; CAD 45,000 - 47,000; Full time

Job summary

Workland in Magog is seeking an Office Agent, Class II to join our Board office. You will perform a variety of routine administrative duties, enter data from manuscripts, verify accuracy, and support the migration of electronic files to a new platform.

The role requires attention to detail, discretion, and thoroughness. 35 hours per week, 8:00am–4:00pm, temporary position under 6 months with a start on October 19, 2026.

Qualifications

• Diplomas required or equivalent demonstrated in related field.
• Experience with office automation and data entry preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Enter text and data from manuscripts or other sources.
• Verify accuracy of data entries, lists, and documents.
• Review electronic documents and document contents using appropriate tools.
• Compile data, perform simple calculations, and prepare reports.
• Complete forms, answer calls, greet visitors, and relay messages.

Skills

Discretion

Rigour

Attention to detail

Strong concentration

Confidentiality

Education

Diploma of Vocational Studies

Secondary School Diploma

Tools

Microsoft Office

Job description

Details of the position

Job title: Office Agent, Class II

School / Centre / Department: Board office

Location: Magog

Workload & schedule: 35hper week

8:00am to 4:00pm

Status: Temporary less than 6 months

Effective Date: October 19 2026

Salary: $24.93- $25.98per hour

Supervisor: Secretary General

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.

Description of tasks

As part of the migration of our electronic files to a new platform, we are currently seeking a person who will assist with validating the contents of our records and removing outdated or unnecessary information.

Main Responsibilities

The selected candidate will be responsible for the following tasks:

• Enter text and various data from manuscripts or other sources.
• Verify the accuracy of data entries, lists, and documents.
• Review electronic documents, identify and document their contents using appropriate tools.
• Compile data, perform simple calculations, and prepare reports.

Additional Responsibilities

The candidate may also be required to perform other duties related to the position of Office Agent, Class II, including:

• Completing forms, records, purchase orders, form letters, notices, or other similar documents and sending them when required.
• Receiving and forwarding telephone calls; taking and relaying messages and faxes.
• Providing general information by telephone or in person.
• Greeting visitors and directing them as needed.
• Completing reports related to telephone calls and recording messages for the answering system.
• Photocopying documents when required.
• Perform any other related tasks as needed.

Desired profile

Schooling

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Other requirements

• Have some knowledge of office automation.
• Discretion
• Rigour / Thoroughness
• Strong concentration
• Attention to detail
• Respect for policies and legal frameworks
• High regard for confidentiality