Office Agent Cl l -NFSB2026-027-128

Workland; Châteauguay; Hybrid; CAD 35,000 - 40,000; Full time

Job summary

New Frontiers School Board is seeking an Office Agent Class I for the Board Office - Human Resources. The role involves performing complex administrative duties, drafting and verifying documents, and maintaining registers and reporting.

The worker will manage data, handle financial tasks, and support training for staff as needed. The position operates 35 hours per week, Monday to Friday, 08:00-16:00, with an immediate start until June 30, 2027, or until the replacement returns.

Qualifications

• Hold a Diploma of Vocational Studies or equivalent and a Secondary School Diploma or an attestation of studies recognized as equivalent.
• Proficiency in both French and English, spoken and written.
• Excellent organizational skills with ability to manage priorities and ensure follow-up.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Drafts, prepares, verifies, and follows up on invoices, purchase orders, receipts, and various registers (payroll, absences, taxation, statistics).
• Keeps accounting records, codes expenditures, and handles payments at a counter or by mail.
• Prepares budget data and assists in budget processes for a unit or department.
• Trains new staff and coordinates support staff when required; communicates decisions and maintains proper documentation.

Skills

Organizational skills

Bilingual FR/EN

Discretion with confidential info

Interpersonal & customer service

Attention to detail

Independent work

Education

Diploma of Vocational Studies (DVS) or equivalent

Secondary School Diploma or equivalent

Tools

Microsoft Office

Job description

OFFICE AGENT CLASS I
BOARD OFFICE - HUMAN RESOURCES DEPARTMENT

NATURE OF THE WORK

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

CHARACTERISTIC FUNCTIONS

The employee in this class of employment ensures that the applicable practices, regulations, instructions, policies, methods, and procedures are respected. To do so, he or she drafts, prepares, creates, verifies, and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table, or document of the same nature; in this context, gathers, validates and compiles the necessary data.

He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, in the mail or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.

He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.

As instructed, the employee carries out administrative operations related to aptitude tests and administers the tests.

The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets, and in‑house programs; he or she carries out research on the Internet; uses e‑mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.

The employee may be required to train new class I office agents as well as to coordinate the work of support staff. If need be, he or she performs any other related duty.

REQUIRED QUALIFICATIONS

Schooling and experience

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

BOARD REQUIREMENTS

• Excellent organizational skills, with the ability to manage priorities and ensure effective follow‑up;
• Ability to handle confidential information with discretion and professionalism;
• Proficiency in both French and English, spoken and written;
• Proficiency in Microsoft Office applications;
• Ability to prepare, organize, and maintain accurate administrative documentation;
• Strong interpersonal, communication, and customer service skills;
• Ability to work independently with accuracy, sound judgment, and attention to detail.

OTHER REQUIREMENTS

• Proficiency in the use of digital tools, with the ability to adapt effectively to new systems and platforms.

IMMEDIATE SUPERVISOR:

Director of Human Resources

WORK SCHEDULE:

35 hours per week - Monday to Friday 08:00- 16:00

EFFECTIVE DATE:

Immediately until June 30, 2027, or the return of the person being replaced.

REMUNERATION

$25.65 - $28.68 per hour in conformity with the salary scales set by the MEQ.

**“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande. Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”

**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier‑free selection processes and work environments.”

Le Service des ressources humaines - Human Resources Department