S-26-055 | Administration Technician - Recruitment and Movement of Personnel (Replacement)

UNKNOWN; Magog; On-site; CAD 31,000 - 41,000; Full time

Job summary

The Administration Technician – Recruitment and Movement of Personnel is a replacement role within Human Resources - Board Office in Magog, Quebec. The position supports recruitment and staff movement, verifies qualifications, and assists with orientation and document control.

Typical duties include organizing tests, drafting job descriptions, communicating about collective agreements, and maintaining payroll-related records. Bilingual candidates with MS Office and HR systems are preferred.

Qualifications

• Fluent in English and French, both oral and written.
• Minimum 1 year of HR staffing and internal movement experience.
• Proficiency with MS Office suite and Google environment required.

Responsibilities

• Participate in recruitment and movement of personnel.
• Verify candidate qualifications and document authenticity.
• Organize exam sessions and administer tests.
• Welcome new staff and conduct orientation sessions.
• Draft job descriptions and answer staff questions about regulations.
• Produce and transmit reports to relevant organizations.

Skills

Bilingual (French/English)

Communication skills

Interpersonal skills

Attention to detail

Adaptability

Education

Diploma of College Studies in Techniques de l'administration générale

Diploma or attestation of studies equivalent

Tools

Microsoft Office (Excel, Word, SharePoint, Teams)

Google Workspace

Job description

Details of the position

Job title

Administration Technician - Recruitment and Movement of Personnel (replacement)

School / Centre / Department

Human Resources - Board Office

Location

Magog, Quebec

Workload

35 hours per week

Monday to Friday, 8:00 am to 4:00 pm

Desired effective date

September 28, 2026

Expected end : August 2027

Hourly Rate

$27.78 - $37.08

Supervisor

Director of Human Resources

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing various technical tasks related to the management of human, development and implementation of standards and activities related to administrative operations. As part of his or her duties, the employee may assist professionals and senior staff.

Description of tasks

The employee may be required to

• Participate in the recruitment and movement of personnel
• Verify or determine, in accordance with standards, the level of academic and professional qualifications of candidates
• Ensure the authenticity of documents produced
• Verify work history and follow-up on candidate background checks
• Organize exam sessions, administer tests and other required examinations
• Welcome new staff and inform them of general working conditions, in particular by organizing and running orientation sessions.
• Participate in the drafting of job descriptions
• Provide information to staff regarding any questions they may have concerning collective agreements or other regulations

Other Tasks

• Develop and adapt work methods and procedures, and oversee their application in day-to-day operations with regards to recruitment and movement of personnel
• Apply or adapt management techniques to specific administrative activities and day-to-day operations
• Produce and transmit reports to the organizations concerned
• Open employee files in the pay system
• Oversee staffing updates in the pay system
• May be called upon to train less-experienced technicians and coordinate the work of support staff in carrying out technical operations programs.
• Perform other related tasks as required

Desired profile

Schooling

Meet one of the following profiles

• Hold a diploma of college studies in Techniques de l'administration générale(Business Administration) or in another appropriate technical program
• Hold a diploma or an attestation of studies recognized as equivalent by the competent authority

Experience and other requirements

• Bilingual, French and English (oral and written)
• Proficiency with the Microsoft Office suite, particularly with Excel, Word, SharePoint, and Teams as well as the Google environment
• Good communication and interpersonal skills
• Knowledge of GRICS, particularly the Paie et GRH system and the Postes module would be considered an asset
• Experience with the Atlas recruitment platform would be considered an asset
• Minimum of one (1) year of experience in human resources, particularly with staffing and internal movements

The evaluation process for this position may include administrative tests.