Resource Coordinator

Infotek Consulting Inc.; Toronto; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

Infotek Consulting Inc. is seeking a Resource Coordinator for a 1-year contract with a high possibility of extension.

The role is hybrid, with 2 days a week on site in Downtown Toronto, and requires ownership of tasks, strong written communication, and the ability to balance multiple priorities while maintaining attention to detail. The ideal candidate will work independently to solve day-to-day problems, ensure tasks are completed accurately and on time, and support managers with administrative

Qualifications

• At least 2 years of experience in administrative support, office coordination, or business operations.
• Excellent written English, with the ability to produce clear, professional communications.
• Strong proficiency in Microsoft Outlook, Teams, Word, and Excel.
• Experience managing multiple requests and deadlines in a fast-paced environment.
• Exceptional organizational skills, attention to detail, and follow-through.
• Strong interpersonal skills and the ability to work effectively with different teams and external partners.
• A practical, solutions-oriented mindset and the confidence to take initiative.
• The ability to work independently, adapt to changing priorities, and exercise good judgment.

Responsibilities

• Prepare business correspondence, reports, presentations, and internal communications while maintaining accurate records and documentation.
• Support managers and team members with administrative requests, expense submissions, reporting, and general day-to-day needs.
• Coordinate office supplies, inventory, deliveries, vendors, and workplace services to ensure the office runs smoothly.
• Assist with office moves, workspace planning, employee and contractor logistics, and routine workplace inspections.
• Respond to inquiries, coordinate solutions with relevant stakeholders, and escalate issues when additional support is required.
• Identify opportunities to improve administrative workflows, reduce inefficiencies, and maintain consistent working practices.
• Ensure documentation, office procedures, and required health and safety checks are completed accurately and on schedule.

Skills

Ownership mindset

Strong written communication

Multitasking

Independent work style

Problem solving

Attention to detail

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

We are looking for a Resource Coordinator for a 1 year contract with high possibility of extension. Role is hybrid with 2 days a week on site in Downtown Toronto.

The ideal candidate is someone who takes ownership of their work, communicates exceptionally well in writing, and can balance multiple priorities without losing sight of the details. They should be comfortable working independently, solving day-to-day problems, and ensuring tasks are completed accurately and on time.

What You'll Be Doing

• Administrative Support: Prepare business correspondence, reports, presentations, and internal communications while maintaining accurate records and documentation.
• Team Coordination: Support managers and team members with administrative requests, expense submissions, reporting, and general day-to-day needs.
• Office Operations: Coordinate office supplies, inventory, deliveries, vendors, and workplace services to ensure the office runs smoothly.
• Facilities Support: Assist with office moves, workspace planning, employee and contractor logistics, and routine workplace inspections.
• Issue Resolution: Respond to inquiries, coordinate solutions with relevant stakeholders, and escalatio issues when additional support is required.
• Process Improvement: Identify opportunities to improve administrative workflows, reduce inefficiencies, and maintain consistent working practices.
• Operational Compliance: Ensure documentation, office procedures, and required health and safety checks are completed accurately and on schedule.

What We're Looking For

• At least 2 years of experience in administrative support, office coordination, or business operations.
• Excellent written English skills, with the ability to produce clear, professional, and polished business communications.
• Strong proficiency in Microsoft Outlook, Teams, Word, and Excel.
• Experience managing multiple requests and deadlines in a fast-paced environment.
• Exceptional organizational skills, attention to detail, and follow-through.
• Strong interpersonal skills and the ability to work effectively with different teams and external partners.
• A practical, solutions-oriented mindset and the confidence to take initiative.
• The ability to work independently, adapt to changing priorities, and exercise good judgment.

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