Remote-Ready Office Manager | Operations & Finance

UPLAND | Planning + Design; Halifax; Remote; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible hours

Remote work options

Vacation pay 10%

Health insurance

Dental coverage

Long-term disability coverage

Transit program

Job summary

UPLAND is a leading Canadian planning and design firm offering flexible work hours and remote options. The Office Manager will oversee financial systems, project setup, and daily operations, ensuring smooth growth and efficiency for a collaborative team of planners, designers, and GIS specialists.

The role emphasizes discretion, organization, and proactive support across accounting, HR, and office management to keep the studio running and projects on track.

Qualifications

• Strong bookkeeping and financial administration experience.
• Experience in office management and business administration.
• Tech-savvy and confident managing financial, and project management systems.
• Highly organized, detail-oriented, discreet with sensitive information.

Responsibilities

• Support leadership and project managers with project setup and administration.
• Assist with expense tracking, subconsultant management, and invoicing coordination.
• Maintain project systems including Factor, Slack, Google Drive, Notion, and other tools.
• Coordinate travel bookings, venue rentals, and project-related logistics.
• Coordinate benefits enrollment and plan management.
• Support recruitment, hiring logistics, contracts, and onboarding processes.
• Manage office supplies, vendors, building relationships, and workspace setup.
• Support office events, team meetings, and social activities.
• Maintain staff records, time-off tracking, and internal communications.

Skills

Bookkeeping

Office management

Tech-savvy

Discretion

Tools

Gemini (AI)

Notion

Adobe Creative Suite

Job description

UPLAND is a leading Canadian planning and design firm offering flexible work hours and remote options. The Office Manager will oversee financial systems, project setup, and daily operations, ensuring smooth growth and efficiency for a collaborative team of planners, designers, and GIS specialists.

The role emphasizes discretion, organization, and proactive support across accounting, HR, and office management to keep the studio running and projects on track.