Remote Office Administrator for Growth-Driven Team

Entreflow; Victoria; Remote; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Birthday off

Vacation 3 weeks to start, 4 weeks end

Mentoring and learning

100% remote in Canada

Job summary

Entreflow Consulting Group is seeking a highly passionate and organised administrative professional to support our wonderful team. The role offers remote work within Canada, with a focus on calendar coordination, meetings, onboarding, and continuous process improvements.

We value tech-savvy, proactive individuals who can manage multiple priorities, automate workflows, and contribute to a growing business in a startup-like atmosphere.

Qualifications

• 3+ years of administrative, office coordination, executive support experience.
• Proven track record of successfully working remotely.
• Prior experience working in a startup or fast-paced environment.

Responsibilities

• Provide administrative and organisational support to the leadership team, including calendar coordination, meeting management, reporting, presentation preparation, and other day-to-day priorities.
• Coordinate internal and external meetings, prepare agendas and materials, track follow-ups, and ensure key action items are captured and completed.
• Support our Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
• Liaise with vendors, service providers, and external partners as needed, including coordinating purchases, subscriptions, renewals, and other administrative requirements.
• Maintain organised company records, documentation, files, and administrative systems, ensuring information is accurate, accessible, and up to date.
• Support managers with new hire onboarding, particularly around equipment, systems, processes, and ensuring new team members have what they need to get started successfully.
• Identify opportunities to improve administrative processes, systems, and workflows to make the team more efficient and effective.
• Take ownership of additional administrative priorities and special projects as they arise, using sound judgment and a proactive, solutions-oriented approach.
• Coordinate and support internal projects from planning through completion, keeping timelines, deliverables, stakeholders, and follow-ups on track.
• Anticipate needs, stay ahead of deadlines, and proactively identify ways to support the leadership team and wider organisation.
• Investigate, validate and execute methods to automate the above and make space to support projects and initiatives.

Skills

Administrative

Remote work

Startup experience

Organized

Tech-savvy

Job description

Entreflow Consulting Group is seeking a highly passionate and organised administrative professional to support our wonderful team. The role offers remote work within Canada, with a focus on calendar coordination, meetings, onboarding, and continuous process improvements.

We value tech-savvy, proactive individuals who can manage multiple priorities, automate workflows, and contribute to a growing business in a startup-like atmosphere.