Remote Executive Assistant for Fast-Growth Startups

Entreflow Consulting Group; Victoria; Remote; CAD 48,000 - 64,000; Full time

Benefits offered by this job

Birthday off

3 weeks vacation to start

Mentoring and learning programs

100% remote in Canada

Job summary

Entreflow Consulting Group, a boutique finance and HR advisory, seeks an organised administrative professional to support its leadership team. The role is remote within Canada, offering flexibility for those who thrive in a distributed environment and enjoy shaping efficient processes.

You will handle calendars, meetings, and reporting, while collaborating with Sales/Marketing to coordinate content. The position supports onboarding and continual improvement for a growing advisory firm.

Qualifications

• 3+ years of administrative, office coordination, executive support experience.
• Proven track record of successfully working remotely. Remote work is a benefit for those who thrive remotely.
• Prior experience in a startup or fast-paced environment; able to shift priorities quickly.
• Entrepreneurial spirit and genuine desire to support a growing business.
• Highly organised with strong attention to detail and excellent written/verbal communication.

Responsibilities

• Provide administrative and organisational support to the leadership team, including calendar coordination and meeting management.
• Coordinate internal and external meetings, prepare agendas, track follow-ups, and capture key actions.
• Support Sales and Marketing Coordinator with blog reviews, content coordination, and social media posts.
• Liaise with vendors and external partners, including coordinating purchases and renewals.
• Maintain organised company records and administrative systems, ensuring information is accurate and accessible.
• Support managers with new hire onboarding around equipment, systems, and processes.
• Identify opportunities to improve administrative processes and workflows.
• Take ownership of additional administrative priorities and special projects as they arise.
• Coordinate and support internal projects from planning through completion with timelines and stakeholders.
• Anticipate needs and proactively identify ways to support the leadership team.
• Investigate, validate and implement automation methods to streamline tasks.

Skills

Admin experience

Remote work

Startup experience

Attention to detail

Job description

Entreflow Consulting Group, a boutique finance and HR advisory, seeks an organised administrative professional to support its leadership team. The role is remote within Canada, offering flexibility for those who thrive in a distributed environment and enjoy shaping efficient processes.

You will handle calendars, meetings, and reporting, while collaborating with Sales/Marketing to coordinate content. The position supports onboarding and continual improvement for a growing advisory firm.