Remote Interview Confirmation Specialist

Hrstalentsolutions; Regina; Remote; CAD 42,000 - 44,000; Full time

Job summary

HRstalentSolutions is seeking a Candidate Interview Confirmation Assistant to manage remote interview confirmations, ensuring candidates have accurate times and joining details. The role handles calendar checks, message drafting, and status recording for each interview.

Responsibilities include matching records, updating recruiters, and following reminder processes when candidates do not respond, while maintaining privacy and clear communication.

Qualifications

• An interview invitation is only useful when the candidate knows the correct time and how to attend.
• This role supports the confirmation stage: check the approved meeting details, send a clear message, record the candidate’s response, and flag a change that needs the recruiter’s direction.
• You will not assess candidates or decide who advances in the process.
• You will need accurate written communication and comfort using email, calendars, and online records.
• Previous recruiting, customer service, or office administration experience is useful but not required.

Responsibilities

• Match the candidate name with the assigned interview record.
• Check the confirmed date, time, meeting format, and interviewer.
• Use the approved online meeting or contact instructions.
• Send a concise message through the assigned channel.
• Record a confirmation, question, cancellation, or request to change.
• Update the recruiter when a decision or new time is needed.
• If a candidate has not answered, follow the employer’s reminder process.
• Coordinate meetings with calendar entries and keep separate interviews distinct.

Skills

Office administration

Calendar management

Email communication

Recordkeeping

Recruiting coordination

Client communication

Job description

HRstalentSolutions is seeking a Candidate Interview Confirmation Assistant to manage remote interview confirmations, ensuring candidates have accurate times and joining details. The role handles calendar checks, message drafting, and status recording for each interview.

Responsibilities include matching records, updating recruiters, and following reminder processes when candidates do not respond, while maintaining privacy and clear communication.