Remote Exec Admin for Two Senior Leaders

IFG - International Financial Group; Canada; Remote; CAD 75,000 - 110,000; Full time

Job summary

IFG - International Financial Group is seeking an Executive Administrative Assistant to support two senior leaders across PST and EST. This remote-first role requires exceptional calendar management, confidential communications, and polished executive support.

The ideal candidate will handle high-priority tasks, coordinate meetings and travel, and prepare confidential documents using Microsoft 365. Based in the Toronto GTA with monthly in-person attendance, this role favors proactive,

Qualifications

• 7+ years of progressive Executive Assistant experience supporting C-suite or senior enterprise leaders.
• Proven ability to manage complex, high-volume schedules across multiple time zones (PST and EST focus).
• Advanced mastery of Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint).
• Exceptional verbal and written communication skills with an executive-ready presentation.
• Demonstrated ability to operate independently in a remote setting while staying connected to business needs.
• Superior organizational agility, sound judgment, and acute attention to detail.
• Location: Based in the Toronto GTA with flexibility for monthly in-person meetings.

Responsibilities

• Provide comprehensive administrative and operational support to two senior leaders.
• Manage fluid, high-volume calendars across PST and EST; resolve conflicts.
• Coordinate meetings, agendas, decks, pre-reads, and logistics for executive engagements.
• Plan domestic and international travel itineraries and expense reporting.
• Gatekeep and prioritize communications requiring executive attention.
• Draft and format high-level presentations and confidential documents using Microsoft 365.
• Coordinate with cross-functional teams and external partners, serving as a central point of contact.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

Executive Support

Calendar Management

Multi-Time Zone Coordination

Microsoft 365

Written & Verbal Communication

Remote Work

Organization & Attention to Detail

Tools

Outlook

Teams

PowerPoint

Excel

Word

SharePoint

Job description

IFG - International Financial Group is seeking an Executive Administrative Assistant to support two senior leaders across PST and EST. This remote-first role requires exceptional calendar management, confidential communications, and polished executive support.

The ideal candidate will handle high-priority tasks, coordinate meetings and travel, and prepare confidential documents using Microsoft 365. Based in the Toronto GTA with monthly in-person attendance, this role favors proactive,