Regulatory Support Clerk - Corporate Finance

Altis; Toronto; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work arrangement

Potential for long-term extension

Job summary

Altis in Toronto is seeking a Regulatory Support Clerk to join the Corporate Finance team on a 6-month contract with potential extension. You will support securities filings, manage documentation, and coordinate regulatory processes in a fast-paced environment.

The role emphasizes accuracy, Excel-based reconciliations, and collaboration with regulatory professionals to ensure compliant operations. Hybrid role with three days on-site, strong English communication required.

Qualifications

• 2+ years of administrative experience in a professional office environment.
• Post-secondary education in business administration, office administration, or related program.
• Intermediate to advanced Microsoft Office skills, especially Excel, Word, and PowerPoint.
• Strong attention to detail and organization with multiple deadlines.
• Excellent written and verbal communication with stakeholders.
• Familiarity with Ontario securities act, securities regulations, regulatory filings, or related policies is an asset.
• Experience with SharePoint or regulatory filing platforms such as SEDAR+ is an asset.

Responsibilities

• Review and process exempt market filings, identify discrepancies, and coordinate corrections with issuers.
• Administer filing fees, process payments and refunds, and maintain accurate financial records in Excel.
• Support application intake by verifying documentation, assigning file numbers, updating databases, and directing submissions to staff.
• Coordinate opening/closing of regulatory applications, including security checks and document distribution.
• Respond to inquiries from law firms and companies regarding filing procedures and fees.
• Prepare, edit, compare, and distribute documents using Word, Excel, and PowerPoint.
• Maintain records across databases and SharePoint, prepare spreadsheets, and support the broader team.

Skills

Attention to detail

Organization

Written communication

Verbal communication

Multi-tasking

Education

Post-secondary education in business administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SharePoint

Job description

Location: Toronto, ON (hybrid - 3 days on site)

Language: Strong written and verbal communication skills in English

Duration: 6-month contract with potential for extension

Background Check Requirement: Criminal record check and employment references required

About the Opportunity

Are you a detail-oriented administrative professional who thrives in a structured, fast-paced environment? We're looking for a Regulatory Support Clerk to join the Corporate Finance team of a leading financial regulatory organization in Toronto. This opportunity is ideal for someone who enjoys working with data, managing documentation, and ensuring processes run smoothly.

In this role, you'll work alongside regulatory professionals and administrative teams to support securities filings, financial transactions, and application processing. Your accuracy, organization, and ability to manage competing priorities will help maintain efficient and compliant operations.

What's In It for You

• Gain valuable experience within Canada's financial regulatory sector.
• Work alongside knowledgeable professionals in a collaborative, team-oriented environment.
• Build your expertise in securities regulation, compliance processes, and financial administration.
• Potential for long-term contract extension.

Your Responsibilities

• You’ll review and process exempt market filings, identify discrepancies or duplicate submissions, and coordinate corrections with issuers.
• You’ll administer filing fees, process payments and refunds, and maintain accurate financial records and reconciliations in Excel.
• You’ll support application intake by verifying documentation, assigning file numbers, updating databases, and directing submissions to appropriate staff.
• You’ll coordinate the opening and closing of regulatory applications, including security checks, acknowledgements, document distribution, and file maintenance.
• You’ll respond to inquiries from law firms and companies regarding filing procedures, application requirements, and associated fees.
• You’ll prepare, edit, compare, and distribute documents using Microsoft Word, Excel, and PowerPoint.
• You’ll maintain accurate records across databases and SharePoint, prepare spreadsheets, and provide administrative support to the broader team.

Skills and Qualifications

• 2+ years of administrative experience in a professional office environment, including supporting multiple managers or professional staff.
• Post-secondary education in business administration, office administration, or a related program.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word, and PowerPoint, with experience managing spreadsheets and databases.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines accurately.
• Excellent written and verbal communication skills, with confidence responding to inquiries from internal and external stakeholders.
• Familiarity with the Ontario Securities Act, securities regulations, regulatory filings, or related policies is considered an asset.
• Experience with SharePoint, document management systems, or regulatory filing platforms such as SEDAR+ is an asset.