Regulatory Support Clerk

Altis Technology; Toronto; Hybrid; CAD 28,000 - 41,000; Full time

Job summary

Altis Technology is seeking a Regulatory Support Clerk in Toronto to join the Corporate Finance team for a six-month contract. The role involves handling exempt market filings, maintaining financial records in Excel, and ensuring accurate, timely documentation across SharePoint and databases.

Ideal candidates have 2+ years of administrative experience, strong MS Office skills, and familiarity with securities regulations.

Qualifications

• 2+ years of administrative experience in a professional office environment.
• Post-secondary education in business administration, office administration, or a related program.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word, and PowerPoint.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines accurately.
• Excellent written and verbal communication skills, with confidence responding to inquiries from internal and external stakeholders.
• Familiarity with the Ontario Securities Act, securities regulations, regulatory filings, or related policies is considered an asset.
• Experience with SharePoint, document management systems, or regulatory filing platforms such as SEDAR+ is an asset.

Responsibilities

• Review and process exempt market filings, identify discrepancies or duplicate submissions, and coordinate corrections with issuers.
• Administer filing fees, process payments and refunds, and maintain accurate financial records and reconciliations in Excel.
• Support application intake by verifying documentation, assigning file numbers, updating databases, and directing submissions to appropriate staff.
• Coordinate the opening and closing of regulatory applications, including security checks, acknowledgements, document distribution, and file maintenance.
• Respond to inquiries from law firms and companies regarding filing procedures, application requirements, and associated fees.
• Prepare, edit, compare, and distribute documents using Microsoft Word, Excel, and PowerPoint.
• Maintain accurate records across databases and SharePoint, prepare spreadsheets, and provide administrative support to the broader team.

Skills

Communication skills

Attention to detail

Multitasking

Professional demeanor

Education

Post-secondary education in business administration or related program

Tools

Excel

Microsoft Word

PowerPoint

SharePoint

SEDAR+

Job description

• Location: Toronto, ON (hybrid - 3 days on site)
• Language: Strong written and verbal communication skills in English
• Duration: 6-month contract with potential for extension
• Background Check Requirement: Criminal record check and employment references required

About the Opportunity

Are you a detail-oriented administrative professional who thrives in a structured, fast-paced environment? We're looking for a Regulatory Support Clerk to join the Corporate Finance team of a leading financial regulatory organization in Toronto. This opportunity is ideal for someone who enjoys working with data, managing documentation, and ensuring processes run smoothly.

What's In It for You

• Gain valuable experience within Canada's financial regulatory sector.
• Work alongside knowledgeable professionals in a collaborative, team-oriented environment.
• Build your expertise in securities regulation, compliance processes, and financial administration.
• Potential for long-term contract extension.

Your Responsibilities

• You'll review and process exempt market filings, identify discrepancies or duplicate submissions, and coordinate corrections with issuers.
• You'll administer filing fees, process payments and refunds, and maintain accurate financial records and reconciliations in Excel.
• You'll support application intake by verifying documentation, assigning file numbers, updating databases, and directing submissions to appropriate staff.
• You'll coordinate the opening and closing of regulatory applications, including security checks, acknowledgements, document distribution, and file maintenance.
• You'll respond to inquiries from law firms and companies regarding filing procedures, application requirements, and associated fees.
• You'll prepare, edit, compare, and distribute documents using Microsoft Word, Excel, and PowerPoint.
• You'll maintain accurate records across databases and SharePoint, prepare spreadsheets, and provide administrative support to the broader team.

Skills and Qualifications

• 2+ years of administrative experience in a professional office environment, including supporting multiple managers or professional staff.
• Post-secondary education in business administration, office administration, or a related program.
• Intermediate to advanced Microsoft Office skills, particularly Excel, Word, and PowerPoint, with experience managing spreadsheets and databases.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines accurately.
• Excellent written and verbal communication skills, with confidence responding to inquiries from internal and external stakeholders.
• Familiarity with the Ontario Securities Act, securities regulations, regulatory filings, or related policies is considered an asset.
• Experience with SharePoint, document management systems, or regulatory filing platforms such as SEDAR+ is an asset.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment.

We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.