Recruitment Specialist

LHIN; Waterloo; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a strategic Recruitment Specialist to enhance their talent acquisition practices. This role is pivotal in attracting top talent to support high-quality health care across Ontario. You will lead recruitment processes, collaborate with various teams, and ensure compliance with relevant legislation. The organization values wellness and work-life balance, providing comprehensive compensation packages and development opportunities. If you are passionate about making a meaningful impact in health care, this is the perfect opportunity for you.

Benefits

Comprehensive benefits packages

Defined benefit pension plan

Development opportunities

Qualifications

• 3-5 years’ experience in Human Resources, preferably in a unionized environment.
• Post-secondary education in Human Resources Management or related field.

Responsibilities

• Coordinate all duties related to internal or external recruitment.
• Develop job postings and manage candidate screening processes.
• Create offer letters and develop offer packages based on compensation details.

Skills

Recruitment Strategies

Candidate Engagement

HR Tools and Systems

Data Analysis

Communication Skills

Education

Post-secondary Human Resources Management training

College Diploma in HR Management

Tools

MS Office Suite

ADP

ATS

Job description

Job Description

Are you a strategic Recruitment Specialist who excels at driving effective, efficient, and standardized talent acquisition practices? Do you have experience implementing and optimizing recruitment strategies across a large, dynamic organization? Are you passionate about exceptional health care and motivated by a desire to make a meaningful impact?

If so, consider this exciting career opportunity to join a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are in a transformative time for health care in Ontario, as we shift to a more connected system through the Ontario Health Teams model of care.

Ontario Health atHome is seeking an experienced and forward-thinking Recruitment Specialist with a strong understanding of best practices in sourcing, candidate engagement, and recruitment technology. In this role, you will play a key part in attracting top talent to support our mission of delivering high-quality care across the province.

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to supporting your passion for continuous learning, growth, and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world-class defined benefit pension plan

What will you do?

Recruiting Activities

• Coordinate all duties related to either internal or external recruitment
• Interpret policy and the Collective Agreement related to this portfolio for Managers and staff
• Ensure all services are performed in accordance with relevant employment and labour legislation, the Ontario Human Rights Code, the Collective Agreement, and agency policies and procedures.
• Lead end-to-end internal and external recruitment processes
• Develop job postings using current job descriptions (creating and revising as needed), validating position requirements with senior staff
• Monitor and ensure posting requests are consistent with the current budget
• Supervise and expedite posting and offer approvals through required management channels
• Work closely with the Finance Manager regarding FTE redesigns and posting requests outside of budget
• Conduct initial screening of resumes and forward to Hiring Manager for review
• Manage resume flow for all locations
• Maintain recruitment tracking tools and provide updates to management as required
• Collect and analyze recruitment data (e.g., applicant flow, time to fill, source, advertising efforts) and prepare reports when needed
• Create, review, and amend Job Descriptions for new or revised positions in collaboration with the hiring team
• Recommend appropriate testing based on position requirements and coordinate online candidate testing; report test results to the hiring team
• Coordinate, schedule, and track interviews
• Create, review, and amend behavioral-based interview tools in collaboration with hiring managers, ensuring legislative compliance
• Create offer letters and develop offer packages based on compensation details, monitoring wage grid exceptions and approvals
• Act as a Recruitment Subject Matter Expert for working groups related to Recruitment and Retention

External Recruiting and Orientation Focus

• Manage the entire external recruitment cycle
• Create and implement cyclical external recruitment schedules in consultation with Patient Services and Education
• Post jobs on relevant external sites
• Liaise with external advertising agencies to ensure content, design, and accuracy reflect the organization’s vision, mission, and values
• Represent Ontario Health atHome as the first point of contact for potential applicants; guide candidates through the recruitment process and act as HR representative for new hires
• Conduct reference checks, flag issues, and make recommendations based on collected data
• Present successful candidates with verbal and formal offers of employment
• Assist with scheduling new hire orientations, coordinate sessions with Subject Matter Experts, participate in HR Information Sessions, and book meeting rooms
• Advise new employees on forms and documents, collect and input personal and payroll information into QHR
• Initiate Criminal Record Check processes, review checks, and report concerns to the Director of HROD
• Manage responses to job ads, track communications and resumes
• Maintain Recruitment Tracker and create Personnel Files
• Collaborate with Patient Services Manager - Education, to organize onboarding of student placements as needed

Internal Recruiting Focus

• Handle staffing requests and approvals
• Post jobs on SharePoint and other platforms
• Manage applicant lists, researching seniority, status, and eligibility based on Collective Agreements
• Recommend candidates for hire, conduct interviews as needed, and communicate decisions
• Issue regret letters to ineligible candidates
• Provide recruitment support and facilitation to employees
• Coordinate end dates, extensions, and terminations of positions
• Facilitate Job Share Requests, ensuring approvals and schedules are met
• Update recruitment Tracker, Personnel Files, and complete ECFs
• Maintain positive relations across the organization and with union officials
• Perform other duties as required

What must you have?

• Post-secondary Human Resources Management training or related field, or equivalent experience
• CHRL designation or progress toward it (asset)
• 3-5 years’ experience in Human Resources, preferably in a unionized environment
• College Diploma in HR Management, Business, Payroll, or similar
• 3-5 years’ recruitment experience
• Administrative experience in an office environment
• Knowledge of HR tools, systems, and reporting
• Advanced keyboarding skills and proficiency with MS Office Suite
• Strong internet navigation skills

What would give you the edge?

• Experience in HR within a unionized environment
• Knowledge of payroll, recruitment, and HR information systems (e.g., ADP, Quadrant, ATS)
• Familiarity with Collective Agreements
• Experience with internal and external recruitment activities

Who are we?

We are Ontario Health atHome, committed to serving every person in Ontario. We partner with patients, caregivers, providers, and health organizations to deliver accessible, patient-centered care.

If you’re interested in driving excellence in care and service delivery, and seeking a unique opportunity to lead, learn, and connect, this is your home.

Our commitment to Equity, Inclusion, Diversity, and Anti-Racism

Ontario Health atHome fosters a culture of equity and inclusion. We encourage applications from all qualified candidates. Accommodations are available upon request.

We thank all applicants; only those selected for an interview will be contacted.