Recruitment Specialist

Local Health Integration Networks; Waterloo; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a strategic Recruitment Specialist to enhance their talent acquisition practices. In this pivotal role, you will drive recruitment strategies, ensuring compliance with employment legislation while attracting top talent. You will collaborate with various departments, manage the full recruitment cycle, and support a diverse and inclusive workforce. This position offers a dynamic environment where your contributions will directly impact the quality of health care services. Join a team dedicated to excellence in patient-centered care and make a meaningful difference in the community.

Benefits

Comprehensive compensation packages

Defined benefit pension plan

Development opportunities

Qualifications

• 3-5 years of HR experience in a unionized environment.
• Post-secondary training or equivalent experience in HR Management.
• Knowledge of HR tools and systems.

Responsibilities

• Coordinate all duties related to internal or external recruitment.
• Lead end-to-end recruitment processes and manage applicant lists.
• Conduct reference checks and make hiring recommendations.

Skills

Human Resources Management

Recruitment Strategies

Candidate Engagement

HR Tools and Systems

Microsoft Office Suite

Education

Post-secondary training in Human Resources Management

CHRL designation

College Diploma in HR Management or Business

Tools

ADP

ATS

Job description

Job Description

Are you a strategic Recruitment Specialist who excels at driving effective, efficient, and standardized talent acquisition practices? Do you have experience implementing and optimizing recruitment strategies across a large, dynamic organization? Are you passionate about exceptional health care and motivated by a desire to make a meaningful impact?

If so, consider this exciting career opportunity to join a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are in a transformative time for health care in Ontario, as we shift to a more connected system through the Ontario Health Teams model of care.

Ontario Health atHome is seeking an experienced and forward-thinking Recruitment Specialist with a strong understanding of best practices in sourcing, candidate engagement, and recruitment technology. In this role, you will play a key part in attracting top talent to support our mission of delivering high-quality care across the province.

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to supporting your passion for continuous learning, growth, and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world-class defined benefit pension plan

What will you do?

Recruiting Activities

• Coordinate all duties related to internal or external recruitment
• Interpret policy and the Collective Agreement related to this portfolio for Managers and staff
• Ensure all services comply with relevant employment and labour legislation, the Ontario Human Rights Code, the Collective Agreement, and agency policies
• Lead end-to-end internal and external recruitment processes
• Develop job postings using current descriptions, revising as needed, and validating position requirements with senior staff
• Monitor and ensure posting requests align with current budgets
• Supervise and expedite posting and approval processes through management channels
• Collaborate with Finance regarding FTE redesigns and postings outside of budget
• Conduct initial resume screenings and forward suitable candidates to Hiring Managers
• Manage resume flow across all locations
• Maintain recruitment tracking tools and provide updates to management
• Analyze recruitment data and prepare reports as needed
• Create and update Job Descriptions collaboratively with hiring teams
• Recommend testing procedures based on position requirements and coordinate candidate testing
• Schedule and track interviews
• Develop behavioral interview tools in collaboration with hiring managers, ensuring legislative adherence
• Prepare offer letters and packages, monitor wage grid exceptions, and manage approval processes
• Serve as a Subject Matter Expert for Recruitment-related working groups

External Recruiting and Orientation Focus

• Manage the full recruitment cycle externally
• Implement external recruitment schedules in consultation with relevant departments
• Post jobs on relevant external sites and liaise with advertising agencies
• Represent Ontario Health atHome to potential applicants and guide candidates through the process
• Conduct reference checks and make hiring recommendations
• Present offers and coordinate onboarding sessions
• Assist with new hire documentation and background checks
• Manage responses from candidates and maintain recruitment records

Internal Recruiting Focus

• Handle staffing requests and job postings internally
• Manage applicant lists and candidate eligibility based on collective agreements
• Recommend and facilitate hiring decisions
• Coordinate employee transfers, terminations, and job share requests
• Maintain recruitment records and foster positive relations within the organization

What must you have?

• Post-secondary training in Human Resources Management or related field, or equivalent experience
• CHRL designation or progress toward it is an asset
• 3-5 years of HR experience in a unionized environment
• College Diploma in HR Management, Business, Payroll, or equivalent
• 3-5 years of recruitment experience
• Administrative experience supporting senior positions
• Knowledge of HR tools, systems, and office procedures
• Proficiency in Microsoft Office Suite and internet research

What would give you the edge?

• Experience in unionized HR environments
• Knowledge of payroll, recruitment, and HR systems (e.g., ADP, ATS)
• Understanding of Collective Agreements
• Experience with internal and external recruitment activities

Who are we?

We are Ontario Health atHome, committed to serving Ontarians. We collaborate with various health sectors to deliver accessible, patient-centered care.

If you’re interested in driving excellence in care and service delivery, and seeking an opportunity to lead, learn, partner, and connect, this is your home.

**Equity, Inclusion, Diversity, and Anti-Racism Commitment**

Ontario Health atHome is dedicated to fostering a diverse and inclusive workforce. We encourage applications from all qualified candidates. Accommodations are available upon request.

We thank all applicants; only those selected for an interview will be contacted.