Recruitment Specialist

Ontario Health atHome; Waterloo; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking organization dedicated to transforming health care in Ontario. As a Recruitment Specialist, you'll play a vital role in attracting top talent to support our mission of delivering high-quality care. This position offers a supportive and collaborative environment where your contributions will make a meaningful impact. Enjoy comprehensive compensation packages, valuable development opportunities, and membership in a defined benefit pension plan. If you're passionate about health care and eager to drive excellence in service delivery, this is the perfect opportunity for you.

Benefits

Comprehensive Compensation Packages

Development Opportunities

Defined Benefit Pension Plan

Qualifications

• 3-5 years experience in HR roles, particularly in recruitment.
• Strong understanding of HR tools and systems for effective management.

Responsibilities

• Coordinate all recruitment activities and ensure compliance with policies.
• Conduct initial screening of resumes and manage interview processes.
• Analyze recruitment data and prepare reports for management.

Skills

Recruitment Strategies

Candidate Engagement

Recruitment Technology

HR Tools and Systems

Data Analysis

Communication Skills

Education

Post-secondary Human Resources Management Training

CHRL Designation

College Diploma in HR Management

Tools

Microsoft Office Suite

ADP

Applicant Tracking Systems (ATS)

Job description

Are you a strategic Recruitment Specialist who excels at driving effective, efficient, and standardized talent acquisition practices? Do you have experience implementing and optimizing recruitment strategies across a large, dynamic organization? Are you passionate about exceptional health care and motivated by a desire to make a meaningful impact?

If so, consider this exciting career opportunity to join a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are in a transformative time for health care in Ontario, as we shift to a more connected system through the Ontario Health Teams model of care.

Ontario Health atHome is seeking an experienced and forward-thinking Recruitment Specialist with a strong understanding of best practices in sourcing, candidate engagement, and recruitment technology. In this role, you will play a key part in attracting top talent to support our mission of delivering high-quality care across the province.

What do we offer?

We Know Wellness Is Supported With Work-life Balance. In An Inclusive Culture Committed To Support Your Passion For Continuous Learning, Growth And Innovation, We Offer

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan
  
  

What will you do?

Recruiting Activities

• Coordinates all duties related to either internal or external recruitment
• Interprets policy and the Collective Agreement related to this portfolio for Managers and staff
• Ensures that all services are performed in accordance with relevant employment and labour legislation, the Ontario Human Rights Code, the Collective Agreement and the agencies policies and procedures.
• Leads end-to-end internal and external recruitment
• Develops job postings using current job descriptions (creating and revising as needed), validating position requirements with senior staff
• Monitor and ensure posting requests are consistent with current budget
• Supervise and expedite posting and offer approvals through required management channels
• Works closely with Finance Manager regarding FTE redesigns and posting requests outside of budget
• Conducts initial screening of resumes and sends to Hiring Manager for review
• Manages resume flow for all WW locations
• Maintains recruitment tracking tools and provide updates to management team as required
• Collects and analyzes recruitment data (e.g., applicant flow, time to fill, source, how much advertising was done, etc.) and prepares reports and summaries when requested
• Creates, reviews, and amends Job Descriptions on an as-needed basis for new or revised positions working in collaboration with hiring team
• Recommends appropriate testing to hiring team based on position requirements and arranges online candidate testing; reports test results to hiring team
• Coordinates, schedules and tracks interviews
• Creates, reviews, and amends behavioral based interview tools collaborating with and providing guidance to the hiring managers and directors while ensuring adherence to appropriate legislation
• Creates offer letters and develops offer packages based on appropriate compensation details; monitoring need for wage grid exceptions, additional approvals and offer letter addendums
• Acts as a Recruitment Subject Matter Expert for working Groups related to Recruitment and Retention
  
  

External Recruiting and Orientation Focus

• Manages end-to-end Recruitment cycle
• Creates and implements cyclical external recruitment schedule in consultation with Patients Services and Education
• Posts jobs on relevant external sites
• Liaises with external advertising agencies to ensure content, design and accuracy of postings are reflective of OHatHome vision, mission, and values
• Represents Ontario Health atHome as first point-of-contact for all potential applicants; guides quality candidates through the full recruitment process, and acts as HR representative for new employees
• Conducts telephone reference checks for all positions, flags issues and uses collected data to make recommendations to hiring team
• Presents successful candidate with verbal and formal offer of employment
• Assists with scheduling new hire orientation for all new hires which will include: coordinating sessions with Subject Matter Experts across all Ontario Health atHome departments, participating in HR Information Sessions and booking meeting rooms
• Advises new employees on HCCSS forms and required documents; collects new hire personal and payroll information and inputs Personal and Contact information into QHR
• Initiates Criminal Record Check process upon formal offer of employment; reviews completed checks for concerns and reports as needed to Director HROD
• Manages incoming responses to ads from interested candidates (phone calls, emails, faxed resumes, walk-ins, etc), tracking communications and resumes
• Manages Recruitment Tracker and creates Personnel File
• Collaborates with Patient Services Manager - Education, to organize onboarding of Student Placements on an as needed basis
  
  

Internal Recruiting Focus

• Receives all incoming staffing requests and approvals
• Posts jobs on SharePoint and other platforms as required
• Manages applicant list – researches seniority, current status, and eligibility of each candidate based upon appropriate Collective Agreement.
• Recommends candidate for hire (and/or interviews as needed) to hiring manager and/or director
• Presents successful candidate with verbal and formal offer of employment; ensures appropriate departments and managers are updated on employee transfers
• Issues regret letter to ineligible and unsuccessful candidates
• Provides advice, assistance and facilitation to employees in Recruitment
• Coordinates end dates, extensions and early terminations of term positions as required
• Facilitates Job Share Requests; ensures appropriate approvals and schedules are met, and Job Share letters
• Updates recruitment Tracker, Personnel File, and completes ECF’s
• Maintains collaborative relations at all levels in the organization in order to uphold trust and confidence in the HROD department
• Works effectively with other departments to support HROD throughout the organization
• Maintains positive relations with union officials to set an environment of mutual respect and defuse labour relations where possible
• Other duties as required
  
  

What must you have?

• Post-secondary Human Resources Management training (or training in related field, or equivalent combination of training and experience)
• CHRL designation or progress toward its achievement is an asset
• 3 to 5 years’ experience in progressively responsible Human Resource roles, in a unionized environment
• College Diploma in HR Management, Business, Payroll or equivalent
• 3 to 5 years’ experience in Recruitment
• Previous administrative experience in an office environment (e.g., knowledge of the formal and informal protocols and methods of supporting senior-level positions)
• Good understanding of general office administrative processes and procedures
• Knowledge of HR tools and systems available to support HR reporting and employee information
• Advanced keyboarding skills and the ability to use a variety of software programs in the Microsoft Office Suite (Outlook, Word, Excel, Power Point, Project and Visio)
• Advanced knowledge of internet searching and navigating
  
  

What would give you the edge?

• Experience in Human Resources in a unionized environment
• Knowledge of systems, resources, tools and channels used in payroll, recruitment and HR information management (e.g., ADP, Quadrant, MS Office Suite, ATS etc.)
• Knowledge of Collective Agreements in place for unionized workforce
• Knowledge of both internal recruiting and external recruiting activities and functions in order to back-fill if required
  
  

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.

If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.