Recruitment Assistant | Centralized External Recruitment

Interior Health; Kelowna; On-site; CAD 58,000 - 77,000; Full time

Job summary

Interior Health is seeking a term-specific full-time Recruitment Assistant to support the Centralized External Recruitment team. The role is flexible within the Interior Health region and runs until December 23, 2027, or return of the incumbent.

The ideal candidate has experience supporting complex, high-volume recruitment, a strong understanding of HR policies, and the ability to handle confidential information with precision and tact.

Qualifications

• Degree or Diploma in Human Resource Management or related field.
• CPHR is considered an asset.
• Minimum three years of related work experience.
• Equivalent combination of education and experience may be considered.
• Excellent computer skills with Excel and SharePoint are assets.

Responsibilities

• Provides confidential administrative support to Recruiters, including offers and postings.
• Coordinates recruitment processes and advises hiring managers on policies.
• Prepares reports, spreadsheets, and recruitment metrics.
• Supports internal posting process and recruitment events.

Skills

Communication skills

Organizational skills

Independent work

Education

Degree or Diploma in HR Management

CPHR (asset)

Tools

Excel

SharePoint

Job description

Position Summary

Interior Health, Human Resources Recruitment department is looking for a term specific full-time Recruitment Assistant to support the Centralized External Recruitment (CER) team. The location of this position is flexible within the Interior Health region.

This term position is until December 23rd, 2027, or return of the incumbent.

Who are we looking for?

We are seeking a recruitment professional with demonstrated experience supporting complex, high-volume recruitment functions in a fast-paced environment. The ideal candidate possesses a strong understanding of recruitment processes, employment documentation, and human resources policies, with the ability to interpret and apply procedures while providing accurate guidance to hiring managers and employees.

The successful candidate is highly analytical, able to exercise sound judgment when handling confidential and sensitive information and has exceptional attention to detail. Success in this role requires the ability to manage competing priorities, coordinate multiple recruitment activities simultaneously, identify and resolve issues independently, and build effective working relationships while delivering a high standard of service and accuracy.

What we offer:

• Competitive salary and an attractive remuneration package


• Career Growth


• Employer paid training/education


• Employer paid vacation


• Employer paid insurance premiums


• Extended Health & Dental coverage


• Contribution to Municipal Pension Plan


• Balanced lifestyle

Salary Range:

The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Recruitment Assistant works in a team environment and supports all aspects of the centralized recruitment functions including technical and confidential administrative support as well as providing advice and guidance to hiring managers and employees on issues related to, but not limited to, offer letter clauses, job postings, and any policy issues. The Recruitment Assistant serves as a vital linkage and communication source to keep the Recruitment team informed and aligned to its priorities.

SOME TYPICAL DUTIES AND RESPONSIBILITIES:

1. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries received by email/phone by determining the nature of the issues and provides information directly or through correspondence.


2. Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.


3. Provides general administrative support by: Opening and screening daily mail, redirecting if required, Responding to general inquiries and re-directing candidate applications to Recruiters, Producing offer letters based on standard templates, incorporating additional position-specific details as directed by the Recruiters, Drafting secondment agreements and obtaining signatures as required, Managing requests for references including the authorization to release information, Verifying offer details, for example, registration numbers, licenses/certifications, sites etc., Ensuring appropriate completion of a Criminal Record Check as required by the positions, Collect, organize, and report vacancy and other data to support the development of recruitment and sourcing metrics


4. Provides support to the Advisors related to the internal posting process, rankings, secondary job codes and internal offer letters.


5. Provides support to the Recruiters related to tracking, special projects and events (both in-person and virtual).


6. Coordinates recruitment sourcing initiatives including job posting boards, database searches and direct email marketing as directed by the Recruiter.


7. Attends department meetings and follows up on action items as required.


8. Perform other duties as assigned

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come live, work and play where others only vacation. Make a difference. Love your work.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Qualfications

Education, Training, and Experience:

• Degree or Diploma in Human Resource Management or a related field.


• CPHR is considered an asset.


• Minimum three years of related work experience.


• Candidates who demonstrate an equivalent combination of education and experience may also be considered.

**Excellent computer technical skills and ability to use programs such as Excel and Sharepoint will be considered an asset for this position.

Skills and Abilities:

• Excellent oral and written communication skills


• Knowledge of administrative practices sufficient to assist Recruiters with a variety of tasks


• Sound judgement and problem solving skills


• Ability to organize and prioritize workload


• Ability to be discrete, tactful, and flexible


• High level skills in word processing and spreadsheet applications


• Superior team working skills


• Ability to take initiative, and work independently with limited supervision


• Marketing experience and/or demonstrated knowledge is an asset


• Physical ability to perform the duties of the position