Recruitment Assistant | Centralized External Recruitment (CER)

Interior Health; Canada; On-site; CAD 58,000 - 77,000; Full time

Benefits offered by this job

Career Growth

Training & Education

Vacation

Insurance Premiums

Health & Dental

Pension Plan

Balanced Lifestyle

Job summary

Interior Health is seeking a permanent full-time Recruitment Assistant to support the Centralized External Recruitment (CER) team. The position offers flexible location within the Interior Health region and focuses on high-volume recruitment support, candidate communications, and records management.

The role requires experience in HR/recruitment, proficiency with applicant tracking systems, and strong organizational and communication skills.

Qualifications

• Experience in recruitment or HR support.
• Proficient with applicant tracking systems.
• Strong organizational, communication, and attention-to-detail skills.
• Proactive, resourceful and capable of managing job postings, candidate communications, and recruitment records.
• Able to build positive relationships with candidates and hiring managers.

Responsibilities

• Discuss inquiries with internal and external contacts to obtain and disclose information.
• Initiate follow-up processes with staff; evaluate procedures and draft correspondence/reports.
• Provide general administrative support including mail handling, directing applications, and producing offer letters.
• Manage references and verify offer details and required documentation.
• Support internal posting process, tracking, and recruitment metrics.
• Attend department meetings and follow up on action items.

Skills

Recruitment

Applicant Tracking Systems

Organizational skills

Communication

Attention to detail

Relationship building

High-volume environment

Proactive

Education

Degree or Diploma in HR Management

CPHR asset

Tools

Excel

SharePoint

Job description

Our Human Resources Recruitment department is looking for a permanent full-time Recruitment Assistant to support the Centralized External Recruitment (CER) team. The location of this position is flexible within the Interior Health region.

Who are we looking for?

The ideal candidate has experience in recruitment or HR support, is proficient with applicant tracking systems, and brings strong organizational, communication, and attention-to-detail skills. The successful candidate must b e proactive, resourceful, and skilled at managing job postings, candidate communications, and recruitment records while building positive relationships with candidates and hiring managers. A commitment to providing a positive candidate experience through timely, professional communication is essential.
If you are passionate about recruitment, thrive in a fast-paced, high-volume environment, and can manage competing priorities, this opportunity is for you.

What we offer

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range

The salary range for this position is $58,494 (min) to $73,117 (midpoint) to $76,773 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Recruitment Assistant works in a team environment and supports all aspects of the centralized recruitment functions including technical and confidential administrative support as well as providing advice and guidance to hiring managers and employees on issues related to, but not limited to, offer letter clauses, job postings, and any policy issues. The Recruitment Assistant serves as a vital linkage and communication source to keep the Recruitment team informed and aligned to its priorities.

SOME TYPICAL DUTIES AND RESPONSIBILITIES

1. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries received by email/phone by determining the nature of the issues and provides information directly or through correspondence.
2. Initiates follow-up processes with staff and others. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.
3. Provides general administrative support by:

• Opening and screening daily mail, redirecting if required
• Responding to general inquiries and re-directing candidate applications to Recruiters
• Producing offer letters based on standard templates, incorporating additional position-specific details as directed by the Recruiters
• Drafting secondment agreements and obtaining signatures as required
• Managing requests for references including the authorization to release information
• Verifying offer details, for example, registration numbers, licenses/certifications, sites etc.
• Ensuring appropriate completion of a Criminal Record Check as required by the positions
• Collect, organize, and report vacancy and other data to support the development of recruitment and sourcing metrics

1. Provides support to the Advisors related to the internal posting process, rankings, secondary job codes and internal offer letters.
2. Provides support to the Recruiters related to tracking, special projects and events (both in-person and virtual).
3. Coordinates recruitment sourcing initiatives including job posting boards, database searches and direct email marketing as directed by the Recruiter.
4. Attends department meetings and follows up on action items as required.
5. Perform other duties as assigned

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.
Come live, work and play where others only vacation. Make a difference. Love your work.
“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Education, Training, and Experience

• Degree or Diploma in Human Resource Management or a related field.
• CPHR is considered an asset.
• Minimum three years of related work experience.
• Candidates who demonstrate an equivalent combination of education and experience may also be considered.

**Excellent computer technical skills and ability to use programs such as Excel and Sharepoint will be considered an asset for this position.

Skills and Abilities

• Excellent oral and written communication skills
• Knowledge of administrative practices sufficient to assist Recruiters with a variety of tasks
• Sound judgement and problem solving skills
• Ability to organize and prioritize workload
• Ability to be discrete, tactful, and flexible
• High level skills in word processing and spreadsheet applications
• Superior team working skills
• Ability to take initiative, and work independently with limited supervision
• Marketing experience and/or demonstrated knowledge is an asset
• Physical ability to perform the duties of the position