Administrative Assistant | Nursing Administration LTC

Kibbi Technologies Inc.; Kelowna; On-site; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Training/education

Vacation

Insurance premiums

Extended health & dental

Balanced lifestyle

Job summary

Interior Health in Kelowna, BC is seeking a permanent full-time Administrative Assistant to support the Nursing Administration-Long Term Care and Assisted Living Services team. This role involves coordinating workflows, preparing confidential correspondence, and maintaining program information to ensure smooth operations.

The successful candidate will have strong MS Office 365 skills and good attention to detail; SharePoint experience is an asset, with a fast-paced environment and

Qualifications

• Diploma from a recognized secretarial program and 3–5 years of related experience.
• Ability to communicate effectively, both verbally and in writing.
• Strong organization and prioritization skills.
• Proficiency with MS Office 365 and familiarity with SharePoint is an asset.
• Ability to type at least 50 wpm and prepare professional correspondence.

Responsibilities

• Coordinates workflow and priorities to support the department.
• Composes confidential correspondence for signature and distribution.
• Designs and creates documents, presentations, and spreadsheets for management approval.
• Maintains the integrity and confidentiality of information flowing through the department.

Skills

Communication

Organization

Self-motivation

Typing 50 wpm

MS Office 365

Attention to detail

Education

Diploma in secretarial program

Tools

SharePoint

Job description

ADMINISTRATIVE ASSISTANT | NURSING ADMINISTRATION LTC

POSITION SUMMARY

Interior Health is looking for an experienced, highly efficient and self-directed permanent full-time Administrative Assistant to support the Nursing Administration-Long term care (LTC) and Assisted Living Services team in Kelowna, B.C.

Who are we looking for?

We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands‑on role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors and managers. The successful candidate will coordinate operations, facilitate communications and maintain standard work to support program initiatives and ensure smooth flow and program success.

Utilizing advanced knowledge of MS Office 365 applications, the successful candidate will have strong critical thinking skills and needs to be able to anticipate and prioritize arising issues related to the department. Along with your organization, attention to detail, knowledge and skills, we are looking for a candidate that can make a difference and takes pride in their career to work in our fast‑paced environment. You will perform within an innovative culture that’s focused on transformational change in the health care system.

** Strong knowledge of and experience working with SharePoint would be considered an asset.

What we offer:

Competitive salary and an attractive remuneration package

Career Growth

Employer paid training/education

Employer paid vacation

Employer paid insurance premiums

Extended Health & Dental coverage

Balanced lifestyle

Salary Range:

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

Some Other Typical Duties and Responsibilities:

• Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
• Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format.
• Assists with maintaining the program/department web page.
• Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
• Provides input to new policies, processes, and for the development of strategies.
• Performs other related duties as assigned.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

By joining our IH team, you'll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

QUALIFICATIONS

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”