Administrative Assistant | Community Care Administration

Interior Health; Castlegar; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Employer paid training

Employer paid vacation

Employer paid insurance premiums

Extended health & dental

Municipal Pension Plan

Job summary

Interior Health is seeking a permanent, full-time Administrative Assistant to join our Community Care Administration team at the Castlegar District Health Centre in Castlegar, BC.

The Admin Assistant provides confidential administrative support, coordinates travel and meetings, drafts correspondence and reports, maintains records, and handles sensitive information with discretion; some travel within the KB may be required.

Qualifications

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Responsibilities

• Coordinating and organizing workflow and determining priorities.
• Composing confidential correspondence for signature and designing documents, presentations, and spreadsheets.
• Maintaining the integrity and confidentiality of information related to client care, operations and personnel.
• Supporting the Director in setting a positive and efficient tone for the department or program.

Skills

Organization skills

Strong communication

Multitasking

Prioritization

Education

Secretarial diploma

Tools

Microsoft Office

Job description

Position Summary

Interior Health is hiring a permanent full time Administrative Assistant to join our Community Care Administration team at the Castlegar District Health Centre in Castlegar, B.C.

The location of this position is flexible within the Kootenay Boundary region.

**Some travel within the KB may be required throughout the year.

Who are we looking for?

The ideal candidate must have excellent organization skills will excel in managing schedules, coordinating travel and meetings, preparing correspondence and reports, maintaining records, and handling sensitive information with professionalism and discretion. Proficiency in Microsoft Office, strong communication skills, and the ability to multitask and prioritize in a fast-paced environment are essential.

**QI experience, and an/or project management, would be an asset.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

What will you work on?

The Admin Assistant will be responsible to the Kootenay Boundary Clinical Operations Director. The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will we help you grow?

We provide you with an orientation customized to meet your needs, and immediate support and access from excellent colleagues. You will have access to work in an interdisciplinary environment where patients are at the centre of care. We also offer continuous education opportunities.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Qualfications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.