Administrative Assistant

Interior Health; Kelowna; Hybrid; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Career Growth

Employer paid training/education

Employer paid vacation

Employer paid insurance premiums

Extended Health & Dental coverage

Balanced lifestyle

Job summary

Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support to the Clinical Quality/Professional Practice - Pharmacy Services team. The role is based at the Community Health & Services Centre in Kelowna with hybrid work options.

The successful candidate will manage schedules, communications, onboarding activities, travel, and reports, while maintaining professionalism and confidentiality.

Qualifications

• Diploma from a recognized secretarial program.
• Three to five years of experience in an administrative support role.
• Equivalent combination of education, training and experience accepted.

Responsibilities

• Coordinate and organize workflow and priorities.
• Prepare confidential correspondence and documents for signature.
• Create and maintain documents, presentations and spreadsheets for management approval.

Skills

Organization

Communication

Time management

Confidentiality

Education

Secretarial diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Adobe Acrobat Pro

SharePoint

Job description

Position Summary

Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Clinical Quality/Professional Practice - Pharmacy Services team.

The location of this position is located at the Community Health & Services Centre in Kelowna, but this position offers the opportunity for some hybrid work.

Who are we looking for?

We are looking for a highly organized, proactive, and adaptable Administrative Assistant who can provide comprehensive administrative and operational support to a busy team. The successful candidate will be detail-oriented, able to manage competing priorities and deadlines, and comfortable coordinating schedules, meetings, travel, onboarding activities, documentation, financial reports, projects, education sessions, and communications while maintaining a high level of professionalism and confidentiality. Strong computer skills are essential, including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat Pro, and SharePoint. The ideal candidate will also have the ability to create and maintain SharePoint web pages and effectively use technology and standardized processes to support efficient team operations. Excellent written and verbal communication skills are required, with the ability to prepare clear, accurate, and timely correspondence and documentation for a wide range of internal and external partners. The successful candidate will demonstrate initiative, sound judgment, attention to detail, strong organizational skills, and the ability to build positive working relationships while providing responsive and professional support to directors, coordinators, pharmacists, and other key partners (e.g. Divisions of Family Practice, BC MOH, etc.).

What we offer:

• Competitive salary and an attractive remuneration package


• Career Growth


• Employer paid training/education


• Employer paid vacation


• Employer paid insurance premiums


• Extended Health & Dental coverage


• Balanced lifestyle

Salary Range:

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

By joining our IH team, you'll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs. Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join us!

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

Qualifications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.


• Three to five years of experience in an administrative support position, including experience working with various computer software programs.


• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.


• Ability to deal with others effectively.


• Ability to organize workload and set priorities.


• Ability to work without supervision.


• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.


• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.


• Ability to operate related equipment.


• Physical ability to perform the duties of the position.