Recruitment Administrator

David Aplin Recruiting; Saskatoon; On-site; CAD 34,000 - 48,000; Full time

Job summary

David Aplin Recruiting is partnering with a mining industry client to secure an experienced Recruitment Administrator for a three-month contract. You will support an HR systems project, assist with end-to-end recruitment activities, and ensure onboarding runs smoothly as a seconded HR team member.

You’ll coordinate postings, offers, and pre-employment steps, while maintaining documentation and interview logistics.

Qualifications

• Experience in HR, recruitment administration, or recruitment coordination.
• Strong administrative and organizational skills.
• Excellent attention to detail, especially with offers and documentation.
• Experience coordinating interviews, offers, and pre-employment activities.
• Comfort with HRIS/ATS; ADP experience is a strong asset.
• Strong Microsoft Office skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and changing priorities.
• Discretion with confidential information.

Responsibilities

• Open positions and coordinate recruitment process from posting to onboarding.
• Coordinate job requisitions and postings with ADP.
• Maintain Careers webpage and postings with external sites.
• Prepare interview folders, guides, and logistics.
• Audit offers for accuracy and completeness.
• Coordinate pre-employment medical testing and required notifications.
• Create new employee folders and maintain documentation.
• Assist with employee setup and travel/parking arrangements.
• Manage resume documentation for training and referrals.

Skills

Recruitment administration

Organizational skills

Attention to detail

Interview coordination

ADP experience

MS Office

Communication skills

HRIS familiarity

Tools

ADP

MS Office

HRIS

Job description

We are partnering with a very loyal client of ours in the mining Industry to recruit an experienced Recruitment Administrator for an approximately three-month contract opportunity.

As the organization moves forward with an exciting new HR systems project, a key member of the HR team will be temporarily seconded to support the implementation. They are looking for someone who can step in, quickly get up to speed, and provide hands-on administrative support to keep recruitment and onboarding activities running smoothly.

This is a great opportunity for someone who is organized, detail-oriented, and comfortable juggling multiple priorities. You'll work closely with the Recruiter and broader HR team and be involved throughout the recruitment process—from opening a position through interview coordination, offers, and pre-employment activities.

What You'll Be Doing

• Update job descriptions using current templates and coordinate review, signatures, and final documentation
• Initiate job requisitions within ADP
• Coordinate job postings with Community Liaisons and external recruitment sites
• Maintain and update the Careers webpage
• Prepare interview folders, documentation, and interview guides
• Coordinate interview scheduling and logistics with the Recruiter
• Review and audit offer letters for accuracy and completeness
• Prepare Total Rewards Statements
• Issue employment offers to candidates through ADP
• Maintain recruitment tracking information and offer details
• Coordinate and track pre-employment medical testing
• Prepare offer rescind letters when required
• Create new employee folders and maintain electronic documentation
• Coordinate required new-hire notifications
• Assist with employee setup, including travel-agent profiles and parking passes
• Collect and follow up on Criminal Record Checks where required
• Maintain resume documentation for Training
• Administer the employee referral process
• Provide additional recruitment and HR administrative support as priorities arise

What We're Looking For

• Previous experience in HR, recruitment administration, or recruitment coordination
• Strong administrative and organizational skills
• Excellent attention to detail, particularly when working with offers and employee documentation
• Experience coordinating interviews, offers, and pre-employment activities
• Comfort working within an HRIS or Applicant Tracking System; ADP experience would be a strong asset
• Strong Microsoft Office skills
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines and changing priorities
• Discretion and professionalism when handling confidential employee and candidate information
• A positive, collaborative approach and willingness to jump in wherever needed

Why Consider This Contract?

• If you have recruitment or HR administration experience and are available for a short-term assignment, this is an opportunity to join a busy, collaborative HR team and make an immediate contribution.
• You'll gain exposure to a broad range of recruitment and onboarding activities within a large organization while helping the team through an important period of transition.
• This is a full-time contract opportunity expected to run for approximately three to six months.

If you're organized, responsive, and enjoy being the person who keeps all the moving pieces on track, we'd love to hear from you.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.