Recruitment Coordinator Contract

Avanti Software Inc.; Northwestern Ontario; On-site; CAD 60,000 - 75,000; Full time

Job summary

Avanti Software Inc. in Thunder Bay is seeking a Recruitment Coordinator to support end-to-end recruitment, from requisitions to offers, with a strong focus on candidate experience.

The role is contract-based, based in our Thunder Bay office with flexible scheduling; the successful applicant will partner with hiring managers, use ATS/HRIS systems, and prepare metrics and reports to inform management decisions.

Qualifications

• Experience with end-to-end recruitment processes
• Experience with ATS/HRIS
• Strong Excel and MS Office skills
• Experience managing multiple campaigns
• Knowledge of recruitment metrics

Responsibilities

• Manage the full recruitment lifecycle from requisition to offer acceptance.
• Partner with hiring managers to understand requirements and timelines.
• Prepare recruitment metrics and workforce data for management decisions.
• Post job advertisements on internal and external platforms.
• Source candidates via job boards, networks, referrals and other channels.
• Screen resumes and conduct initial interviews.
• Coordinate interviews between candidates and hiring managers.
• Perform reference and pre-employment checks.
• Coordinate offers and onboarding activities.
• Maintain regular communication with candidates and hiring managers.
• Ensure compliance with policies, legislation, and diversity principles.
• Assist with audits and HR reporting.
• Provide admin support to HR team.
• Perform other related duties.

Skills

Recruitment

Interviewing

Org & time mgmt

Analytical reporting

Attention to detail

Communication

Relationship building

Confidentiality

Problem-solving

Independence

Education

Diploma or Degree in HR/Related field

Tools

ATS

HRIS

Excel

MS Office

Job description

Reporting to the Manager, Human Resources, the Recruitment Coordinator is responsible for supporting the end-to-end recruitment process. This contract position will play a key role in meeting workforce requirements while maintaining a high standard of candidate experience. This position is based in our Thunder Bay office, with flexibility in scheduling to accommodate personal needs.

Job Description

• Manage the full recruitment lifecycle for assigned positions, from requisition through to offer acceptance.
• Partner with hiring managers to understand workforce requirements, position specifications, and recruitment timelines.
• Prepare and maintain recruitment metrics, report and workforce data to support management decisions.
• Prepare and post job advertisements through internal and external recruitment platforms.
• Source candidates using job boards, professional networks, referrals, and other recruitment channels.
• Screen resumes and conduct initial candidate interviews.
• Coordinate interviews between candidates and hiring managers.
• Conduct reference checks and facilitate pre-employment requirements, including medical assessments, background checks, and other employment screening as required.
• Prepare employment offers and coordinate onboarding activities.
• Maintain regular communication with candidates and hiring managers throughout the recruitment process.
• Ensure recruitment activities comply with company policies, employment legislation, and diversity and inclusion principles.
• Assist with audits and other HR reporting requirements.
• Provide admin support to the HR team as required.
• Perform other related duties as assigned.

Qualifications

Qualifications and Experience

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Minimum 3–5 years' experience in recruitment, preferably within mining, industrial, manufacturing, construction, or heavy industry.
• Experience managing multiple recruitment campaigns simultaneously.
• Experience using Applicant Tracking Systems (ATS) and HR Information Systems.
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience preparing recruitment metrics and management reports.

Knowledge, Skills and Abilities

• Strong recruitment and interviewing skills.
• Excellent organizational and time management abilities.
• Strong analytical skills with the ability to interpret recruitment data and prepare meaningful reports.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to build effective working relationships with hiring managers and candidates.
• Ability to manage confidential information with discretion.
• Strong problem-solving and prioritization skills.
• Ability to work independently and meet deadlines in a fast-paced environment.

Working Conditions

• Contract position.
• Office-based with regular interaction with operational leaders and hiring managers.
• Occasional travel to mine sites may be required.
• Flexibility to support recruitment campaigns outside of normal business hours when operational requirements dictate.