Records & Information Specialist

Avanti Software Inc.; Burlington; Hybrid; CAD 48,000 - 64,000; Full time

Job summary

The Halton Children’s Aid Society is seeking a Records Management Coordinator to organize the Society’s paper and electronic records. Reporting to the Senior Manager, Legal Services, you will coordinate records systems and support information governance across departments.

You will create policies and procedures for records management, ensure lifecycle management of information assets, and contribute to ongoing improvement while handling confidential data with professionalism and accuracy.

Qualifications

• Secondary School Diploma required or equivalent; Office Administration Diploma considered an asset.
• Strong analytical and problem solving skills.
• Excellent oral and written communication skills.
• Excellent computer skills with proficiency in Microsoft Office, knowledge of CPIN and CPIN searching.
• Ability to maintain confidentiality is essential.

Responsibilities

• Coordinates the records management system for paper and electronic records.
• Works with Supervisor to implement Policies and Procedures for records management.
• Identify and improve lifecycle management of information assets.
• Collaborate with departments on records and information management.
• Follow a corporate records classification system for electronic and paper records.
• Create support and guide documents for the role.
• Provide administrative support to Supervisor.
• Organize and design the historical records file room.
• Digitize and migrate content into CPIN.
• Perform CPIN person searches and identify correct records.
• Identify, mark and merge duplicate person records in CPIN.
• Process initial stages of record requests, including opening Intake Case in CPIN.
• Prepare files for Disclosure Assistants as needed.
• Take on other duties related to major responsibilities.

Skills

Analytical thinking

Problem solving

Communication skills

Confidentiality

Time management

Independent working

Detail oriented

Education

Secondary School Diploma

Office Administration Diploma

Tools

CPIN

Microsoft Office

Job description

The Halton Children’s Aid Society is seeking a Records Management Coordinator to organize the Society’s paper and electronic records. Reporting to the Senior Manager, Legal Services, you will coordinate records systems and support information governance across departments.

You will create policies and procedures for records management, ensure lifecycle management of information assets, and contribute to ongoing improvement while handling confidential data with professionalism and accuracy.